Overview
Office Specialist Jobs in Jacksonville, FL at University of North Florida
Title: Recruiter/HR Admin Assistant Reports to: HR Manager
Under direct supervision, provide high-level Recruiting to the Human Resource Manager by building applicant sources, conducting research, preparing statistical reports and performing clerical functions. The ideal candidate will be an outgoing, proactive, independent worker. Professional in appearance and demeanor and possess the ability to work well in a team environment.
Duties & Tasks
Partner with hiring managers to determine staffing needs, screen resumes to determine which candidates meet the minimum requirements.
Build applicant sources by researching and contacting community services, colleges, media, and internet sites; providing organization information, opportunities, and benefits; making presentations; maintaining rapport. Actively recruit passive candidates via database mining.
Maintain relationships with both internal and external clients to ensure staffing goals are achieved.
Determine applicant qualifications by interviewing applicants, analyzing responses, comparing qualifications to job requirements, and administering appropriate company assessments. Communicate employer information and benefits during screening process.
Perform in-person and phone interviews with candidates.
Make recommendations to HR Manager and hiring managers; Coordinate interviews with the HR Manager and hiring managers, follow up on the interview process status.
Stay current on the company’s organization structure, personnel policies, and federal and state laws regarding employment practices.
Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
Complete timely reports on employment activity
Research and recommend new sources for active and passive candidate recruiting, develop a pool of qualified candidates in advance of need.
Perform New Hire Orientation.
Additional duties as assigned.
Skills
Monitoring — Monitoring/Assessing performance of yourself, to make improvements or take corrective action.
Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Problem Solving – Generating alternatives. Evaluating and selecting alternatives. Implementing solutions.
Adaptability – change actions, course, or approach to doing things to suit a new situation.
Desire to Help – Offering your services or resources to make someone’s job easier.
Abilities
Near Vision — The ability to see details at close range (within a few feet of the observer).
Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
Written Comprehension — The ability to read and understand information and ideas presented in writing.
Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Processes and Procedures – The ability to consistently follow processes and procedures to achieve desired results.
Teamwork – The ability to work within a team.
Ability to work independently, while also being a vital member of an administrative support team.
Ability to successfully complete multiple tasks within established and changing deadlines.
Ability to travel for college visits, and career fairs.
Ability to maintain the highly confidential nature of human resources work.
Technical Knowledge
Familiarity with Windows OS, Keyboard, mouse, and scanner.
Capable of reading and understanding Blueprints
Basic Reading capability
Basic Math capability
Minimum Requirements
Bachelor’s degree – Business Administration or related.
5 – 7 years recruiting experience.
Proficient in Microsoft Office, including PowerPoint presentations.
Must demonstrate high initiative and resourcefulness in recruiting for open positions.
Show more
Title: Office Specialist
Company: University of North Florida
Location: Jacksonville, FL
