Overview
Office Specialist I – 2426 Jobs in Augusta, ME at State of Maine
JobID: 736
Position Type:
Paraprofessional – Admin/Administrative Assistant
Date Posted:
3/10/2025
Location:
Facilities Management
Clerical/Technical Support Compensation Plan
Salary Range: $19.47 – $23.74 per/Hour
Shift Type: Full-Time
Wage/Hour Status: Non-Exempt
Reports To: Executive Director – Facilities Management
EMPLOYMENT BEGINS: As soon as possible
PRIMARY PURPOSE:
To provide receptionist / secretarial assistance to the Executive Director in such a way as to insure the effective operation of the Maintenance Department in all assigned responsibilities.
QUALIFICATIONS:
Education/Certification:
High School Diploma/GED
Special Knowledge/Skills:
Knowledge of basic computer and keyboarding skills.
Experience:
None
MAJOR RESPONSIBILITIES AND DUTIES:
Answer telephone and respond to inquiries.
Dispatch communication to employees.
Establish, maintain and update all information relating to new and existing personnel.
Handle personnel needs such as insurance, paychecks, and vacation scheduling.
Manage bookkeeping functions for payroll and department.
Record and collect forms from absentees.
Open and distribute mail.
Issue purchase orders numbers.
Sort, stamp, copy, and file invoices.
Schedule appointments and maintain department calendar.
Order supplies for the department supervisors.
Manage distribution and submission of employee time cards.
Maintain general files.
Track and maintain information on site plans, portable buildings, and facilities book.
Collect applications, arrange interviews, and collect data from new employees.
Secure Facilities Management office at the end of the day.
Perform other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
None
WORKING CONDITIONS:
Mental Demands:
Reading and interpreting documents such as safety rules, operating and maintenance instructions and procedure manuals.
Writing simple correspondence.
Responding to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
Interpreting a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical demands/environmental factors:
Sitting continuously.
Reaching with hands and arms and frequently repeating the same hand, arm or finger motion.
Moderate noise level in the work environment.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.
Title: Office Specialist I – 2426
Company: State of Maine
Location: Augusta, ME
