Overview
Office Specialist I – Anticipated Vacancy Jobs in Augusta, ME at State of Maine
Overview
Do you excel at customer service, thrive in a fast-paced environment, and enjoy being part of a team?
We are an entrepreneurial estate planning firm that seeks to stand apart by offering our clients peace of mind that they have a plan in place that will produce the results they expect and help prepare their family for some of the most challenging times they will ever face. We strive to offer our clients assurance that they have a dependable team behind them that truly cares about them and their family.
Our firm is on track for aggressive growth and we need an experienced Office Administrator to support our clients and our team as we work toward our mission of helping families preserve family harmony and wealth upon disability and death. Our Office Administrator must be able to hit the ground running and keep up with the rapid pace of our growing firm.
Why is it great to work here?
We are an effective team with a common purposeful goal
We understand that life is too short to work with people you don’t like
Because we understand that being the best can also be fun
Because relationships are critical to long-term success
This position will be responsible for important work, including:
Answering phones and directing calls to the appropriate team members
Greeting clients and ensuring that they are receiving top notch customer service
Distributing incoming mail
Making copies & Scanning/Saving documents
Scheduling/Calendaring firm-wide appointments
Initial intake of prospective clients
Accurately entering billing information and generating invoices
Preparing client files pre meeting and processing files post meeting
Conducting signing appointments and notarizing documents
If these statements describe you, then you may be our Office Administrator:
You smile when you answer the phone
You are highly adaptable and able to refocus quickly amid frequent interruptions
You are a rapid learner and not afraid to jump right in
You possess superb attention to detail
You have unparalleled organization and record-keeping skills
You excel at problem solving and planning ahead
You have excellent written and verbal communication skills
You understand how to set proper boundaries while remaining professional
You are truthful and take responsibility for your actions
We love to help people learn and grow, but we don’t have the time for that right now. We need an Office Administrator with experience. The ideal candidate will be able to take initiative on work that needs to be done and complete tasks with minimal oversight.
This is a full-time job where you are expected to work in the office for the entirety of your scheduled hours. The initial pay will be between $19.50 and $25.00/hour, depending on experience. There is an opportunity for bonus compensation for those who can demonstrate their profitability.
There will also be 2-3 interviews with members of the team because we want to make sure we are all a good fit for one another. We look forward to reviewing your application.
Job Type: Full-time
Pay: $19.50 – $25.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Health insurance
Paid time off
Schedule:
8 hour shift
Day shift
Monday to Friday
Ability to Commute:
Brighton, CO 80601 (Required)
Ability to Relocate:
Brighton, CO 80601: Relocate before starting work (Required)
Work Location: In person
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Title: Office Specialist I – Anticipated Vacancy
Company: State of Maine
Location: Augusta, ME
