Overview
Office Support Assistant Jobs in Washington, DC at US Offices, Boards and Divisions
Full Job Description
Duties
As an Office Support Assistant, you will perform a variety of critical day-to-day administrative and clerical tasks including:
Executive Support and Schedule Management:Assist executive-level personnel. Manage electronic calendars with complete authority for commitment of time. Make final decisions on appointments and conferences in accordance with their schedule. Anticipates needs for executive personnel, including in advance of important meetings and events.
Special Projects:Assist with special projects, some highly visible, including research assignments, the development of presentations and meeting materials, and logistics coordination for meetings, hearings, etc.
Correspondence, Files, and Reports:Draft correspondence and respond directly to incoming correspondence, as assigned, or route to the appropriate individual. Ensure proper grammar and adherence to style requirements for a variety of documents, including congressional correspondence, reports, and memoranda.
Travel Support:Compile travel paperwork for executive level officials and employees, and assist in arranging travel, including transportation and accommodations.
Facility Services, Property, and Supply Administration:Assist in the purchase of office supplies and equipment. Assist with office moves and setting up office space for new employees, including assigning and issuing computers, telephones, cell phones, and office furniture. Assist with arranging telephone moves and repairs as well as repairs of office equipment.
Human Resources Administration:Assist with or perform timekeeper duties. Assist with leave audits. File and distribute copies of documents and forms in accordance with all federal, Department, and Division requirements.
Procurement and Contracting:Assist with the processing and filing of contracts, Statements of Work, purchase order requests, purchase card requests, and approval of forms.
Training Administration:Receive training forms and records and route to the appropriate party and file.
Unit Reception and Telephone Support:Greet visitors to the office; respond to telephone calls or refer to the proper individual, as appropriate.
As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.
Requirements
Conditions of Employment
You must be a U.S. Citizen to qualify for this position.
You must complete the online questionnaire and additional assessment(s).
You must undergo a pre-employment security investigation.
Selective Service Registration is required, as applicable.
You must meet all qualification requirements by the closing date of this announcement.
Direct Deposit: All federal employees are required to have federal salary payments made by direct deposit to a financial institution of their choosing.
The Criminal Division participates in the Electronic Employment Eligibility Verification Program. E-Verify helps employers to confirm the employment eligibility of all newly hired employees. For more information, visit https://www.e-ve…
Title: Office Support Assistant
Company: US Offices, Boards and Divisions
Location: Washington, DC
Category:
