Overview
Office Support Person IV – Office of Public Health Jobs in Norristown, PA at Montgomery County Pennsylvania
*PLEASE READ THE ENTIRE JOB DECRIPTION BEFORE APPLYING*
POSITION TITLE: Executive Assistant to the CEO
ABOUT THE MILLIS DEVELOPMENT & CONSTRUCTION COMPANY
Family-owned and operated since 1980, Millis Development & Construction provides construction services for recreational and commercial projects that have a special focus on landscape architecture.
With offices in both Houston and Dallas-Fort Worth (DFW), Millis is dedicated to creating a significant and lasting footprint through building high-quality parks, bridges, infrastructure, and recreation centers which become the framework for active communities.
At Millis Development & Construction, they are passionate about their mission to impact the communities they serve in a lasting manner, and they strive to create projects that help to build a sustainable city. They have immense pride in their legacy to improve the lives of their neighbors and their ability to produce work at a high degree of excellence while supporting and caring for their team members.
Values: Integrity, Family, Community, Quality, Safety
POSITION SUMMARY
This person will assist in providing exceptional administrative support to an incredibly busy CEO of seven companies and 30 legal entities with huge goals of growth and expansion. Your role is to keep the CEO productive, on-task, and organized.
The ideal candidate is a seasoned professional with a proven work ethic who has a “can do” attitude. You will be expected to multi-task and handle all projects with tact and precision. This job will be demanding, dynamic, and rewarding.
You will work together with, and as an extension of, the CEO. You will work as a true business partner, helping to define and encourage top-priority personal and professional projects. You must have the business acumen and empathetic insight to know what needs to come off his plate to ensure that he, and his team, are at their highest productivity.
You will need to constantly look ahead and take care of the CEO’s needs, often before he is aware of them. Your role is about giving back time to him so he can operate in his “zone of genius” and concentrate on the strategic side of the business.
You will be encouraged to take on bigger and better responsibilities once a baseline of responsibility, accomplishment, and trust has been established.
REQUIREMENTS
Minimum 10 years total professional administrative experience + minimum 4 years as a high-level Executive Assistant to the C-Suite, CEO, or Managing Director. NO EXCEPTIONS.
Well-versed in the Microsoft Office Suite and PC computers. Computer literate with the ability to learn new software applications.
Must have your own car and mobile phone (stipends will be given).
Status & Location
40 hours/week in-office in Missouri City, TX (77489). 8:00 am – 5:00 pm. This is not a remote position; you will be working in-office every day, even when the CEO is not there.
Salary & Benefits
$90,000 – $95,000 annual salary range.
Health, dental, and vision benefits effective on the 1st of the month following 60 days of full-time employment at 80% employer/ 20% employee coverage.
401k effective the first of the month following nine (9) months with 100% match on the first 3% contributed.
Basic life insurance + accidental death & dismemberment insurance.
Vacation time has a six-month waiting period. You then accrue a pro-rated portion of 96 hours for the remainder of the year.
Eight (8) paid holidays.
Professional development beginning twelve (12) months of full-time employment.
Voluntary Employee Assistance Program.
WHO IS THE CEO?
Visionary, futurist, and an expert in long-range planning and business development.
Ethical. He lives with a high degree of integrity and will always do the right thing.
Data-driven. He is an independent thinker with a decisive manner.
Conscientious, hardworking, straightforward, and direct.
Results-oriented, solution-oriented, and goal-oriented. Not a micromanager.
Smart, has an incredible memory and is a skilled generalist. Can juggle many projects at once.
Highly unorganized, easily distracted, and not deadline driven. Dislikes rigidity.
Over-booker, over-committer, and consistently late.
Has trouble following processes that are too complicated with unnecessary steps.
Highly responsible but can unintentionally lack reliability at times.
Coach, mentor, and guide who is level-headed and balanced. Trusting, generous, and respectful.
Introverted and restrained.
WHO ARE YOU?
Highly organized, disciplined, timely, thorough, hard-working, with a keen attention to detail.
Competent, consistent, and committed. Takes pride and honor in their work; delivers impeccable work dependably. Always responds to the CEO’s correspondence in a timely fashion.
Extremely comfortable juggling multiple projects/tasks at once in a fast-paced and diverse environment. Meets deadlines and communicates with the CEO (or team) accordingly.
Highly intelligent, high emotional intelligence, and high common sense. Excels with long-term and short-term memory. Easily able to “keep up” with the CEO.
Demonstrates flexibility, calmness, adaptability, and patience in the face of change.
Confident and strong in your voice, your work, and yourself. This person can do their job with or without recognition. Thick-skinned. Not easily offended.
Excellent judgment; high level of discernment. Able to make sound decisions quickly & independently.
Self-starter, self-motivated, and an autonomous problem-solver; able to foresee problems and act.
Executive-level communication skills; speaks using clear, concise, and direct sentences. Produces well-thought-out, professional correspondence, free of grammatical and spelling errors.
Handle sensitive situations, documents, and information with diplomacy and confidentiality.
Caring, thoughtful, positive, ethical, and personable with both employees and clients alike. Drama-free. Incredibly high level of integrity and honor.
Blunt, direct, commanding, and forceful, but respectful and professional while doing it.
Inquisitive and not afraid to ask questions. Willing to speak up and offer a unique perspective.
Works effectively without constant supervision. Even after being pulled away from a task repeatedly, you must be able to return to it and get it finished on time.
Bonuses: Any experience with Entrepreneurial Operating System (EOS) or working in construction.
KEY AREAS OF RESPONSIBILITY
Essential Administrative Duties
Remove day-to-day logistical obstacles to allow the CEO to stay focused on strategy, leadership, and the direction of the company.
Dominate a vigorous and constantly changing calendar with ease, determination, and adaptability. Keeps the CEO well informed of upcoming commitments and responsibilities, following up appropriately.
Heavy travel planning including for the CEO and the CEO’s family.
Initiate and participate in daily meetings with the CEO to go over scheduling and priorities for the day.
Acknowledge, handle, and respond to a large quantity of emails. Prepare executive responses to routine letters, and correspondence. Sort through the CEO’s inbox clutter.
Manage key relationships both personally and professionally. Implement a follow-up process when the CEO makes a new professional relationship.
Answering calls, directing calls, and taking messages.
Can read and understand a variety of financial reports.
Prioritizes conflicting needs; handles matters expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures.
Interacting with the leadership team daily.
The organization admittedly has a non-existent onboarding program. Must be willing to dive in on Day One without a formal setup.
Must be willing to take on a variety of assignments as necessary. No job too small.
CEO & Business Management
Aiding the CEO in moving tasks forward in any project, whether personally or professionally, that arises in his busy schedule.
Creates simple and tailored processes for the CEO to keep him on task. His “to-do” list is overwhelming so you must find a process that works for him and remove items he does not need to be doing.
Determines the appropriate allocation of time for meetings, prepares him ahead of time, and does what is possible to ensure they are concise and to the point.
Exhibits high empathy and understanding of the CEO and his behaviors.
Personal tasks as needed including errands, scheduling, travel planning, and special projects.
Utilizes analytical skills and a broad understanding of the business to effectively interpret and anticipate needs.
Keep the CEO advised of any potential problems. Be the eyes and ears for him when he cannot.
Culture Keeper
Adopts and exhibits the values of the organization in all aspects of life.
Assists with celebrating birthdays, anniversaries, large life events, and holidays by proactively purchasing cards or gifts for employees and customers.
Helps plan and prepare company internal and external events.
Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust, and support with all staff.
This is a family environment. You must want to be a part of something special.
Job Type: Full-time
Pay: $90,000.00 – $95,000.00 per year
Benefits:
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Professional development assistance
Vision insurance
Schedule:
Monday to Friday
Ability to Relocate:
Missouri City, TX 77489: Relocate before starting work (Required)
Work Location: In person
Title: Office Support Person IV – Office of Public Health
Company: Montgomery County Pennsylvania
Location: Norristown, PA
