Overview
Office Support Specialist Jobs in Melbourne, FL at Clear Strategy /VIP
JobID: 2133
Position Type:
Secretarial/Clerical
Date Posted:
4/2/2025
Location:
Brenham ISD Administration Office
Administrative Assistant to the Chief Academic Officer
Position Purpose
Under the direct supervision of the Chief Academic Officer (CAO), to provide clerical, secretarial and administrative assistance to district administrators, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other employees.
Essential Functions
Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for the purpose of requesting or providing information about school and work-related matters, activities, events, etc.
Maintains the daily/weekly/monthly calendar of the CAO for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
Assists in planning and scheduling events and activities, and maintaining calendar of events for the purpose of coordinating and scheduling district events.
Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
Prepare purchase orders for the purpose of submitting to the school district’s accounting/finance office.
Maintains budget for the entire Leading and Learning Department.
Maintains inventories of supplies and materials for the purpose of ensuring items’ availability.
Answers telephone calls, and provide information and assistance to callers.
Distributes incoming mail appropriately; sends outgoing mail.
Schedules appointments with students, parents and teaching staff or others as requested.
Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc.
Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions.
Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Travel Requirements
Limited travel to and from meetings may be required.
Knowledge, Skills and Abilities
Ability to describe problems and work orally or in writing to supervisor as required.
Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
Ability to carry out instructions furnished in written or oral form.
Ability to add, subtract, multiply and divide, and perform arithmetic operations.
Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
Ability to problem solve job-related issues.
Ability to work with a diverse group of individuals.
Ability to process paperwork accurately according to standardized procedures.
Ability to maintain confidentiality of information regarding students, employees and others.
Organizational and time management skills.
Knowledge of office management procedures.
Physical and Mental Demands, Work Hazards
Works in standard office and school building environments.
Ability to work outdoors during outdoor student activities.
See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.
Qualification Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
Graduation from high school.
Associates degree with course work in business, math, word processing, office procedures and record keeping preferred.
Bachelor’s degree preferred.
Shorthand or speed writing skills desirable.
Successful experience with office management preferred.
FLSA Status: Non-exempt
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Title: Office Support Specialist
Company: Clear Strategy /VIP
Location: Melbourne, FL
