Overview
Office Support Specialist II 2025-01462 Jobs in Cheyenne, WY at State of Wyoming
POSITION OVERVIEW & PURPOSE
The Administrative Assistant 1 is responsible for the day-to-day operation, organization, and administration of the Company corporate office. This position will primarily support the CFO as well as the CEO (on an as needed basis), Finance and Accounting, Asset Management, Acquisitions, and Development teams as needed.
ESSENTIAL DUTIES & RESPONSIBILITIES
Manages reception area to ensure effective telephone and mail communications both internally and externally
Provides continuous coverage of front desk area during normal business hours.
Manages calendars for executives, provides reminders of upcoming meetings and events and ensures that calendars are not doubled-booked.
Manages shipment of packages.
Maintains office efficiency by planning and implementing office systems, including filing, off-site storage, etc., as well as office layout and equipment procurement.
Ensures office is neat, organized, and maintains a professional appearance at all times
Coordinates and reserves any team member travel plans.
Plans and coordinates on and off-site meetings and team building events, including procuring meals and restaurant reservations
Manages Information Technology (IT) tickets with 3rd party IT vendor and offers support for basic IT requests
Administers new-hire onboarding process
Prepares expense reports for team members via Concur expense management system and serves as Concur admin to support all team members using the system.
Maintains all permanent legal files in hard and electronic copies for all acquisitions, dispositions, and financing transactions.
Manages break room supplies and organization as well as maintains office supply inventory
Ensures community areas, i.e. conference rooms, are organized, functional, and well stocked with required supplies on a daily basis
Schedules conference room use for in-house meetings.
Assists Real Estate teams to obtain required complete documentation, including obtaining Officer signatures and approvals on contracts.
Colorado Notary required
Ensures documentation flows through office communication channels in a timely manner.
Input and code accounts payable invoices as needed
May be assigned other duties as needed to ensure operational success and best practices implementation.
SUPERVISORY RESPONSIBILITIES
Not applicable
KNOWLEDGE, SKILLS, & ABILITIES
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public and regulatory agencies.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to solve practical problems with a variety of concrete variables in situations where only limited standardization exists.
Ability to perform basic math in all units of measure, including whole numbers, common fractions, decimals, and to compute rate, ratio, and percentages
Basic computer and software skills, including word processing, data entry and analysis, and presentation development.
Ability to appropriately prioritize and manage multiple requests at once.
Organized, detailed, reliable approach to duties and communication.
Consistently professional, collaborative, and responsive approach to customer service and interactions with colleagues.
Strong ability to self-motivate, take initiative, and manage time to accomplish duties and projects independently.
Excellent judgment and ability to ask for help in critical applications.
Observance of and commitment to the highest professional ethical standards.
QUALIFICATIONS & COMPETENCIES
BASIC
High School diploma or equivalent
Basic Information Technology (IT) knowledge (light desktop and application support)
Moderate to advanced knowledge of Microsoft Office365 Suite
Proficiency with photocopiers, audio-visual equipment, computers, etc.
Must be able to provide proof of eligibility to work in the U.S.
Physical Requirements: % of Work Time
Must have the ability to remain in a seated position. 80%
Must have the ability to speak and hear clearly. 100%
Must have the ability to lift office products and supplies, up to 20 lbs. 20%
Must have the ability to stoop, kneel, bend and reach. 10%
Must have dexterity to write and manipulate computer keyboard and mouse. 100%
PREFERRED
Experience with Concur expense management system
Basic Visio, PowerPoint and Microsoft Office skills
Experience supporting a number of executives with varying business demands and priorities.
SCHEDULE
This position is temporary. This position is expected to be in office Monday-Friday. Working hours are during regular business hours.
TRAVEL
Travel as needed to meet job requirements.
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
Duties are conducted indoors in environmentally controlled conditions.
Due to current and potential future local, state, and federal government orders concerning the COVID-19 health crisis, working conditions may be adjusted as necessary to provide employee safety and comply with applicable ordinances. The company is considered an “essential service,” and in person work may be required. The company will take all possible measures to increase employees’ safety.
COMPENSATION
WAGES
Estimated starting hourly wage: $21.63
The exact hourly rate is determined within the stated range by merit; seniority; production rate and/or quality; geographic location; education, training, and/or experience related to job duties and responsibilities; or travel required by the position.
FLSA Status: Non-Exempt, Eligible for Overtime
BENEFITS
• 401(k)
401(k) matching
AD&D insurance
Dental insurance
Disability insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Mental wellbeing resources
Paid Maternity leave
Paid Parental leave
Referral program
Relocation assistance
Sick time
Vacation time
Vision insurance
STATEMENT
The qualification requirements, physical demands, and work environment characteristics described in this job description are representative of those that must be met by an employee to perform the essential duties and responsibilities of this job successfully.
This job description in no way states or implies that the essential duties described are the only responsibilities involved in the position. The employee is required to follow any other instruction and to perform any other duties by any person authorized to give instructions or assignments.
This job description in no way states or implies a contract of employment.
Broe Real Estate Group reserves the right to modify this job description at their discretion at any time and will notify the employee of the change.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.Show more
Title: Office Support Specialist II 2025-01462
Company: State of Wyoming
Location: Cheyenne, WY
