Overview
Office Team Specialist / Receptionist Jobs in Emeryville, CA at Whole Foods Market
PHL Exclusives
Office Manager/Assistant
Build the Backbone of a High-Integrity Construction Company
Are you a meticulous organizer, a natural problem-solver, and an energetic self-starter? Do you thrive in dynamic environments where no two days are the same and where your role actually matters? PLH Exclusives, a purpose-driven, high-performance homebuilder specializing in restoration, new construction, and sustainable craftsmanship, is on the hunt for an Office Manager/Executive Assistant to become the operational heartbeat of our company. If you’re excited to build alongside a passionate leadership team and help grow a business rooted in trust, faith, and craftsmanship, read on.
Based in Illinois and proudly growing, PLH Exclusives builds more than homes, we build legacies. From log home restorations to high-performance custom builds, our projects span the rustic and refined. We’ve scaled from solo contracting to a thriving operation with a workshop, a showroom, and strong subcontractor partnerships. Our values? Faith. Family. Integrity. Innovation. Fun. We’re small, tight-knit, mission-driven, and ready to scale without losing our soul. And now, we’re looking for the right person to help us stay organized, efficient, and growing with purpose.
Learn more about us at: https://plhexclusives.com/
As Office Manager, you’ll work directly with our founders and project leads to ensure smooth day-to-day operations. You’ll manage internal systems, bookkeeping, customer communication, scheduling, and HR support and help translate our big ideas into action. This is a high-trust, high-impact role with flexibility and room to grow.
Remote-first, with occasional preference for regional familiarity to understand the context of our local projects.
Responsibilities
Manage company inboxes and ensure timely responses
Keep digital calendars and project schedules up to date
Maintain and improve office systems, SOPs, and filing structure
Handle inbound communications from subcontractors, clients, and vendors
Monitor financial systems via QuickBooks or similar
Track expenses, reconcile invoices, and assist with payroll prep
Notify leadership of irregularities or cash flow issues
Support onboarding for new hires and subcontractors
Maintain updated records for employee files, certifications, and performance reviews
Coordinate meetings, performance check-ins, and professional development tracking
Assist with web updates, client proposals, or inbound lead handling
Collaborate with leadership on social media scheduling or follow up with warm leads
Qualifications
Proven experience in office administration or operations
Familiarity with QuickBooks, Google Workspace, and Microsoft Office (or Apple equivalents)
Experience in construction, trades, or project-based environment is a big plus
Strong attention to detail, accountability, and excellent written communication
Able to juggle multiple projects and maintain a calm, professional presence
High comfort level with remote work and self-direction
HR or recruiting coordination experience a plus
Located in or near Illinois (Peoria, Rockford, or surrounding areas)
Previous experience with job-tracking platforms like JobTread or Contractor Foreman
Knowledge of U.S. labor laws, especially Illinois Paid Leave for All Workers Act (PLAWA)
Why Join Us?
Full time position
Competitive compensation at $47,000 to $65,000 per year, based on experience
Flexible work with remote options available
Access to performance-based bonuses
Room to grow into operations, marketing, or HR leadership
Values-driven team that actually walks the talk
Biannual performance reviews and development planning
Paid leave as per Illinois PLAWA compliance
Federal Holidays
Work on projects that matter with people who care
Submit your resume and a short note telling us why you’re excited to work with PLH Exclusives. Let’s build something great together.
PLH Exclusivesis an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law.
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Title: Office Team Specialist / Receptionist
Company: Whole Foods Market
Location: Emeryville, CA
