Overview
Officer, Administration Jobs in Singapore at INSEAD
Title: Officer, Administration
Company: INSEAD
Location: Singapore
Job Description
INSEAD is seeking a Cost Operations Officer to join our Executive Education Department department. This is a full-time, short term (1 year) contract position that can be based at either our Asia Campus in Singapore or our Middle East Campus in Abu Dhabi. A hybrid working model is in place – 3 days on campus, 2 days from home.
The Executive Education department at INSEAD delivers tailored and open enrolment programs for executives and organizations, focusing on leadership development and business innovation. It provides cutting-edge learning experiences that equip professionals with the skills to drive transformation and succeed in a global environment.
About The Job
The Cost Operations Officer (internal job title: Officer, Admissions) is responsible for managing and approving the programme costs for Executive Education – Open Programmes (OEP) and Customised Programmes (CSP), as well as preparing a file for each programme to enable the Accounts Receivable (AR) team to recharge to CSP clients under Singapore and Abu Dhabi entities.
This is a hands-on position that requires someone who enjoys working with numbers, has excellent attention to detail, is highly organized, can manage sensitive information with confidentiality and collaborate effectively with multiple stakeholders in Finance and Sales.
The role also requires an ability to work independently with a proactive approach to process improvement, optimisation and automation, ensuring continuous enhancement of administrative and financial workflows.
Your role within the team
The position ensures compliance with legal, tax, accounting regulations as well as INSEAD policies.
- Check and approve all purchase requests (PRs) and all invoices relating to costs incurred under the OEP and CSP programmes
- Check and approve all travel-related expenses for programme managers and faculty members
- Collect all receipts in the systems for the recharge of CSP clients
- Prepare the file for each programme with relevant documents to enable AR Team to recharge CSP clients according to contract terms and conditions
The Ideal Candidate Profile
- Over 4+ years in similar role (Accounting or Procurement experience)
- Strong governance mindset
- Intermediate level in Excel (ability to chart, pivot table etc)
- Experience with multi-user electronic platforms (Oracle Fusion, Concur, AMEX Travel etc.)
- Strong organizational skills
- Detail-oriented
- Process oriented
- Excellent communication
- Mature and responsible
