Overview
Officer: Administration (P10): ICT Jobs in Kimberley, Northern Cape, South Africa at Sol Plaatje University
Title: Officer: Administration (P10): ICT
Company: Sol Plaatje University
Location: Kimberley, Northern Cape, South Africa
Purpose
The main purpose of this position is to proactively provide efficient and effective administrative and secretarial support to the Department/Section.
Minimum Requirements
Relevant Diploma/Degree/ NQF level 7
3 to 4 years related experience.
Computer literate (MS Word)
Duties and responsibilities
General and Office Administration.
Correspondence Handling.
Typing.
Meeting Administration.
General Administration.
Database Administration.
Telephone Coverage.
Diary Management
Manage diary of the Director/ Head of Department/Section.
Set up meetings and venues via the electronic diary.
Front Office Assistance
Assist at the front office / reception as required.
Manage front office calls as required.
Purchase Orders and Procurement
Processing and monitoring purchases.
Ordering stationary.
Maintaining stock required for the Department.
Implement and maintain a relevant document management system in relation to the procurement function.
Receive purchase order requests from relevant parties.
Ensure that all PO requests are signed off by the designated signatories and obtain approval.
Matching up of PO request and original PO from ITS.
Communicate with all vendors regarding outstanding deliveries and payment procedure.
Clearing unpaid PO’s monthly.
Financial Administration
Maintain and reconcile vendor accounts.
Liaise with creditors regarding queries.
Follow up on invoices for payment.
Submit purchase orders for payment to the required office.
Client/Student Liaison
Co-ordinate liaison between schools/departments/sections.
Respond to student/staff/visitor queries.
Monitoring, Evaluation and Reporting
Monitoring and updating the asset register.
Monitor, maintain and order office consumables.
Monitor the level of tidiness of meeting rooms, notice boards, etc.
Monitor the Maintenance Department and Cleaners to keep areas tidy.
Enquiries can be made via email at [email protected]
Assumption of duties: As mutually agreed to upon acceptance of the appointment. The University reserves the right not to make an appointment.
Women And People With Disabilities Are Encouraged To Apply.
Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.
