Overview
Officer, Secretarial Admin Jobs in Selangor, Malaysia at Sime Darby Property
Title: Officer, Secretarial Admin
Company: Sime Darby Property
Location: Selangor, Malaysia
Job Responsibilities: –
Meeting arrangement for all meetings of the board, board committees, and joint venture companies, including planning menus, seating arrangements, and IT facilities.
Ensure directors’ availability for meetings and events, maintaining up-to-date calendars and communicating any changes.
Coordinate and plan annual meeting dates, updating calendars and informing relevant teams of any adjustments.
Handle directors’ travel arrangements, including purchasing flight tickets, hotel reservations, and transportation.
Monitor and review directors’ fees, ensuring timely payment and compliance with tax requirements.
Manage directors’ claims, collating and reviewing reimbursements and obtaining necessary approvals.
Monitor directors’ benefits utilization and cross-check accuracy of information with HR/Finance records.
Oversee corporate assets such as iPads, including contract renewals and setup with IT.
Maintain director information and ensure compliance with regulatory notifications.
Coordinate birthday arrangements for directors, including purchasing gifts and keeping records.
Assist with new applications for ICDM membership and coordinate directors’ training activities.
Monitor and collate receipts for the Group CoSec corporate card, submitting monthly records to HR.
Handle ad hoc administrative tasks as instructed by the Group CoSec.
Provide support with clerical tasks, including invoice processing, document management, and insurance contributions.
Ensure compliance with regulations by preparing necessary forms and cross-checking records.
Qualifications:-
Bachelor’s degree in Secretarial Management or relevant field.
Proven experience in Assistant Company Secretarial or similar roles.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office suite and familiarity with administrative software.
