Overview
Omnichannel Item Lifecycle Admin Jobs in Scarborough, ME at Ahold Delhaize USA
Kraus Hamdani Aerospace (KHA) is an aerospace company specializing in long-endurance unmanned aerial platforms for a wide variety of industries. KHA supports a number of customers to carry out missions involving aerial reconnaissance, survey, communication relay and communications provisioning. Endurance, enabled by effective design, is key to these applications and KHA aircraft utilize cutting-edge aircraft design together with on-board intelligence to deliver value for these customers.
Job Title: Executive Assistant to the CEO (with PA Duties)
Location: Remote (West Coast working hours)
Type: Full-time
About Kraus Hamdani Aerospace (KHA):
Kraus Hamdani Aerospace has built the world’s first fully electric, zero-emissions unmanned aerial vehicle (UAV) with the longest airborne endurance in its category. We aim to be the connective tissue between sea, land, air, and space, driven by a triple bottom line: People, Planet, and Prosperity for all.
Position Summary:
The Executive Assistant (EA) will provide high-level administrative and personal support to the CEO and CTO, while also collaborating closely with the Chief of Staff to ensure smooth communication and coordination across the leadership team. This position requires someone with exceptional discretion, an ability to work independently, and a deep commitment to supporting the mission and vision of Kraus Hamdani Aerospace. The role involves a mix of executive administrative duties, personal assistant tasks, and strategic project coordination, making it ideal for a proactive individual who thrives in a high-pressure environment.
Key Responsibilities:
Executive & Personal Support:
Act as a gatekeeper for the CEO by managing calendars, prioritizing tasks, arranging travel, and preparing meeting agendas.
Provide both professional and personal support, ensuring smooth coordination of work and home life, anticipating needs, and triaging any unexpected challenges.
Maintain high-level investor relations documentation, including board decks and fundraising materials.
Prepare concise and clear correspondence, presentations, and reports on behalf of the CEO.
Manage communication with internal and external stakeholders, serving as a liaison for the CEO & CTO.
Calendar Management: Oversee and manage the CEO and CTO’s dynamic calendars, prioritizing appointments, ensuring adequate preparation for meetings, and balancing competing priorities. Coordinate scheduling across different time zones with internal and external stakeholders, ensuring alignment and minimal overlap.
Proactively schedule and reschedule meetings, flagging conflicts, and ensuring optimal use of the executives’ time.
Regularly provide the CEO and CTO with updates on upcoming meetings, deadlines, and travel.
Track long-term goals and initiatives, ensuring key meetings and milestones are highlighted on the calendar.
Travel Planning: Organize complex travel itineraries for both domestic and international trips. This includes:
Researching, booking, and confirming flights, accommodations, and transportation based on executive preferences.
Preparing detailed travel itineraries, including meeting times, locations, travel times, and any necessary local details (e.g., restaurants, airport logistics).
Managing visa applications, travel documents, and maintaining records of past travel.
Coordinate any last-minute changes, cancellations, or updates, ensuring smooth transitions.
Project & Workflow Management:
Track key deliverables, ensure daily tasks are prioritized, and support delegation to ensure work is distributed effectively across the leadership team.
Work closely with the Chief of Staff to support executive priorities, special projects, and strategic initiatives.
Document detailed and accurate meeting notes, translate discussions into action items, and follow up as necessary.
Operational Efficiency & Coordination:
Provide administrative support to CEO, and as needed, the Co-Founder and CTO, ensuring that the CEO & CTO’s time are effectively managed and optimized.
Serve as the first point of contact for potential clients and investors, ensuring they are greeted and assisted professionally.
Collaborate with cross-functional teams and coordinate projects that contribute to the overall success of the company’s mission.
What You’ll Bring:
6+ years of experience as an Executive Assistant, Personal Assistant, or similar role, with experience supporting C-level executives in a fast-paced, mission-driven environment.
Proven ability to manage complex schedules, priorities, and projects under tight deadlines.
Strong written and verbal communication skills, with the ability to adapt to different communication styles across the leadership team and clients.
A proactive mindset with a track record of creating and improving business processes.
Familiarity with GSuite, Office 365, Chat GPT, project management tools, and social media platforms.
Ability to work independently and remotely, with excellent time-management and organizational skills.
Experience in marketing and social media, with the ability to maintain a professional online presence.
Paralegal or legal research experience (preferred but not required).
Prior experience supporting executives in a VC-backed startup (preferred).
What We Offer:
Competitive salary (100,000 to 130,000 DOE) and benefits package.
The opportunity to work with a cutting-edge aerospace company, contributing to groundbreaking innovations.
A collaborative, mission-driven work environment with opportunities for professional growth.
Flexibility to work remotely with occasional travel as needed.
Kraus Hamdani Aerospace, Inc. (“Company”) collects and uses Personal Information (as defined by the California Consumer Privacy Act of 2018 (“CCPA”)) for human resources, employment, health and safety, and business-related purposes and to be in legal compliance. For more information, please read the full notice.
If you are an EU applicant, by sharing your personal information with Kraus Hamdani Aerospace, Inc. you hereby (a) acknowledge and consent to the international transfer of your personal information to the United States, despite the risks associated due to the absence of an adequacy decision and appropriate safeguards, and (b) acknowledge that you have carefully read and understood this notice.
EEO Statement
Kraus Hamdani Aerospace is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.
Title: Omnichannel Item Lifecycle Admin
Company: Ahold Delhaize USA
Location: Scarborough, ME
