Overview
Onsite Administrative Assistant Jobs in Summerville, SC at Associated Asset Management (AAM)
Title: Onsite Administrative Assistant
Company: Associated Asset Management (AAM)
Location: Summerville, SC
Job Details
DescriptionDel Webb at Cane Bay is an active adult community 25 miles northwest of Charleston, SC. This 55+ community is spread across 360 beautifully manicured acres complete with preserved wetland, impeccably landscaped terrain and 1,021 beautiful homes. The property offers world-class amenities with a 20,000 square-foot clubhouse and recreation area being the center of all community social and fitness activities. Amenities include a state-of-the-art fitness center, indoor lap pool, aerobics studio, hobby and craft studios, a ballroom and sundeck, outdoor resort-style pool, fishing lake, dog park and tennis, pickleball and bocce ball courts, and a large outdoor plaza to host entertainment.
Position SummaryPrimarily responsible for providing all assistance to the Community Manager and residents at an on-site property which includes daily customer service to homeowners and HOA board members.
Position Responsibilities
Perform a wide spectrum of administrative duties that are essential to successfully enforcing community Covenants, Compliance & Regulations (CC&R’s), provides administrative support and other tasks as directed to On-site Community Manager and other on-site staff members.
Develops a working relationship with community board members and homeowners.
Extend top-notch customer service and problem resolution via phone and face-to-face interaction with board members and residents.
Provide traditional office support by maintaining calendars and appointments, composing correspondence, and creating/maintaining database information.
Arrange various meetings (times/locations) and prepare all correspondence necessary to notify included parties.
Assists with community inspections of common areas according to AAM’s management contract.
Work with vendors to provide direction and collect bids per the manager.
Perform various general accounting duties, including some A/P, A/R, coding of invoices and billing.
Maintains accurate and current association records.
Performs other duties as directed by management staff.
Knowledge, Skills And Abilities
Ability to multitask and prepare and process large amounts of administrative and customer request items while being detail oriented.
Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
Exceptional organization and tracking skills.
Ability to function efficiently in a fast-paced, demanding environment.
Ability to proficiently utilize computer programs and database systems, including Microsoft Office, internet and e-mail systems.
Ability to interact and work positively and effectively with homeowners and staff at all levels.
Advanced communication skills both verbal and written.
Superior customer service skills and phone etiquette.
Ability to work collaboratively and cooperatively within the department as well as with other departments.
Physical Demands & Work Environment
Primarily sitting at workstation utilizing a computer and other office equipment in an office setting, filling paper trays, etc.
Walking/driving through community to assist in the inspection of common areas.
Helping to set up/break down for events as needed.
