Overview
Operations & Admin Coordinator Jobs in Pembroke Pines, FL at Montecarlo Hats
The College of Public Health seeks a highly motivated and experienced professional to serve as the Executive Assistant to the Dean. The Executive Assistant plays a key role in ensuring the efficient operation and delivery of executive, strategic, operational, and administrative tasks essential for the success of the Dean’s Office. This role provides comprehensive administrative planning and organizational support to the Dean while fostering a collaborative, inclusive, and inviting workplace. Typical duties include complex calendar/schedule management, serving as a liaison to the college’s Board of Advisors, Workday data entry for travel, purchases, and HR transactions as the Dean’s managerial liaison, Pcard management, reconciliation of tasks and activities related to Workday, event management, correspondence facilitation, meeting coordination (including the creation and distribution of documents, presentations, agendas and minutes), reception duties, special projects, and other duties that provide broad administrative support within the College greater than the typical administrative support position.
As the face of the Dean’s office, it is imperative that the staff member in this role create a positive and welcoming environment for all internal and external stakeholders and visitors and display a high level of tact and diplomacy regarding matters that impact the reputation of the College. It is important and expected that the staff member will work effectively and cooperatively with faculty and administrative personnel throughout the college and university, demonstrate initiative in problem-solving, and take full ownership of assigned responsibilities, ensuring accuracy and efficiency. This position may act as a lead on the coordination of special events of public importance and may engage the services of event planning professionals and vendors. As a confidant of leadership, this position will require the individual to always possess a high level of professionalism and exercise considerable discretion and discriminating judgment in dealing with high-level matters of a confidential and sensitive nature, especially those items that may impact the public reputation of the institution. Finally, the ideal candidate will genuinely enjoy a fast-paced environment involving multi-tasking, deadlines, projects, collaboration, and assisting with meeting key priorities of the senior college leadership team. Work involves primarily daytime hours yet may also require evening and weekend hours as necessary.
Minimum Required Qualifications:
Bachelor’s degree or equivalent experience.
4 years of relevant experience required
Location: This position will be onsite 5-days/week to start with the ability to potentially gain approval to work 1 day/week remotely.
Pay Range: $69,400- $91,250
Salary offer will be determined from candidate education and experience, and internal equity.
FUNCTION: Business Planning and Operations
SUB-FUNCTION: Administrative Assistance
CAREER BAND: Individual Contributor – Specialized
CAREER LEVEL: S3
Regular 40 First Shift
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Title: Operations & Admin Coordinator
Company: Montecarlo Hats
Location: Pembroke Pines, FL
