Overview
Operations Admin II-2 Jobs in McAlester, OK at FedEx
executive assistant Job Description
Department: Administration
Reports To: COO
FLSA Status: Exempt
Position Summary
The Executive Assistant’s primary role is to perform in a wide variety of administrative tasks in support of a top executive.
Functional Accountability
Executive Team Support
Meeting Administration
Event Planning
Project Management
Essential Job Functions
Maintains the executive’s calendar: schedules and confirms appointments, arranges for meeting rooms or facilities, makes and confirms travel plans.
Prepares agendas, reports or presentations, attends meetings with the executive, and takes, transcribes, and distributes notes or minutes.
Prepares and submits expense reports on behalf of the executive.
Screens visitors, phone calls, emails, or physical mail.
Maintains confidentiality of sensitive information.
Provides back up support of other executive team administrative support as needed.
Collaborate with relevant team members to prepare nurse and employee gifts, company-wide awards, recognition documents, and other recognition items.
Generally, manage day-to-day tactical and administrative tasks in a challenging environment.
Ability to work as part of a team.
Oral and written communication skills.
Ability to build collaborative relationships.
Detail oriented.
Ability to meet deadlines.
Attentiveness.
Clerical skills.
Ability to multi-task and prioritize.
Required Skills & Abilities
Teamwork: Share due credit with co-workers, display enthusiasm and promote a friendly group working environment, work closely with other departments as necessary, support group decisions and solicit opinions from coworkers, and display team spirit.
Communication: Clearly present information through spoken or written word, read and interpret complex information, talk with customers or clients, and listen well.
Work Independently: Ability to be resourceful and problem solve
Self-Motivation: Create a schedule and routine to stay focused and on task. Limit distractions.
Comfortable Learning and Using Digital Tools: Be comfortable effectively collaborating in a remote environment while utilizing video meeting software and all company-specific digital platforms.
Emotional Intelligence: Be self-aware, empathetic, and adaptable in the face of any remote work challenges.
Attention to Detail: Be alert, follow detailed procedures and ensure accuracy in documentation and data, carefully monitor processes, concentrate on routine work details, and organize and maintain a system of records.
Initiative: Bring about remarkable results from ordinary circumstances, prepare for problems or opportunities in advance, transform leads into productive business outcomes, undertake additional responsibilities and respond to situations as they arise without supervision.
Integrity: Be tactful, maintain confidences, and foster an ethical work environment. Prevent inappropriate behavior by co-workers, give proper credit to others, and handle all situations honestly.
Decision Making and Problem Solving: Act on solving problems while exhibiting judgment and a realistic understanding of issues. Use reason, even when dealing with emotional topics, review facts and weigh options.
Policies, Process and Procedures: Act in accordance with established guidelines, follow standard procedures in crisis situations, communicate and enforce organizational policies and procedures recognize and constructively conform to unwritten rules or practices.
Conflict Management: Use a win-win approach to resolve controversy, stay objective and fair when dealing with sensitive situations, maintain constructive working relationships despite disagreement.
Flexibility: Remain open-minded and change opinions based on latest information, perform a wide variety of tasks, and change focus quickly as demands change, manage transitions effectively from task to task, adapt to varying customer needs.
Quality: Maintain high standards despite pressing deadlines, establish high standards and measures, do work right the first time, and inspect processes for flaws, test new methods thoroughly, reinforce excellence as a fundamental priority.
Education and Experience
Ability to work as part of a team.
Oral and written communication skills.
Ability to build collaborative relationships.
Detail oriented.
Ability to meet deadlines.
Attentiveness.
Clerical skills.
Ability to multi-task and prioritize.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Remote Employee must have:
Stable, nonpublic internet connection with sufficient bandwidth to participate in video meetings and other regular activities, with an alternative location considered as a backup.
Working environment conducive to conducting business without distraction or interference
Noise level in the work environment that is quiet to moderate
A designated workspace which allows the Team Member to focus, preferably with a desk or worktable, comfortable chair, and good lighting.
Corporate Events
TRS Healthcare hosts a minimum of two corporate meetings each year and Team Member’s participation is required for these meetings. Travel will be booked and arranged through TRS’ authorized travel platform & events coordinators. Team Members who resign or cancel their booked trip are subject to the TRS Travel Policy and may be subject to reimbursing TRS Healthcare for the cost of travel and other related expenses.
Physical Requirements
These physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Prolonged periods sitting at a desk and working on a computer.
Spending continuous time on the phone and video calls.
Specific vision abilities include close vision, distance vision and depth perception.
Occasionally reach with hands and arms, lift and/or move up to 25 pounds.
Show more
Title: Operations Admin II-2
Company: FedEx
Location: McAlester, OK
