Overview
Operations Administrative Assistant Jobs in Brooklyn, NY at The Family Center
Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 13086
Full/Part Time: Part Time
Org Marketing Statement
The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property – for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.
In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.
Posting End Date: Applications will be accepted through 11:59 PM CDT on 2/4/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary Range: Up to $27.00 per hour
Hours: 19 hours per week
Required Application Materials:
Resume is required.
Cover letter is preferred.
Essential Functions
Job Summary
Plan and assist in the coordination of the business management, administrative, and staff services of a college or large and complex department/area.
Core Responsibilities
Responsible for the administrative processing of fiscal and personnel matters, and other administrative activities essential to the operation of the college or department requiring independent decision-making skills.
Supports all administrative operations of the department.
Ensures financial compliance by reconciling accounts, prepares reports and cost analyses, and monitors expenditures.
Maintains personnel records for faculty and staff.
Acts as a liaison with other University departments regarding grants, research, budgets, registration, and other administrative issues.
Coordinates and completes special projects as needed.
Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
Performs work tasks in a safe manner and following work instructions.
Proactively makes recommendations to improve safety.
Performs other duties as assigned.
Required Qualifications
High school graduate or GED.
Twelve (12) years of increasingly responsible experience in administration or business management with at least two (2) years of supervisory experience.
At the department’s discretion, a Bachelor’s degree may be substituted for seven (7) years of experience.
Preferred Qualifications
Bachelor’s degree in Business Administration or related field.
Similar experience in higher education.
Thorough knowledge of University administrative structure, policies and procedures.
Knowledge Skills & Abilities
Tact, diplomacy, and judgment are necessary in dealing with others.
Demonstrated independent decision-making and problem-solving ability.
Additional Information
UTSA is a tobacco free campus.
This is a security sensitive position. Employment is contingent upon a successful background check.
Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Valid driver’s license and Motor Vehicle Record (MVR) as applicable.
Working Conditions
Working Environment:
Office environment.
Physical Demands:
Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.
Exerts up to 10 lbs. of force occasionally.
This position primarily works remotely in Texas but may work on campus on an infrequent basis (approximately four days or less per month). When an employee is required to work on campus, travel and parking expenses are the employee’s responsibility. Applicants must be adaptable and open to working in both environments.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.
Title: Operations Administrative Assistant
Company: The Family Center
Location: Brooklyn, NY
