Overview
Operations Administrative Assistant Jobs in Dubai, United Arab Emirates at Simplex Media LTD
Title: Operations Administrative Assistant
Company: Simplex Media LTD
Location: Dubai, United Arab Emirates
Remote | Full-time (8 am – 4pm UK)
ROLE:
As an Operations Administration Assistant at SimplexMedia, you will play a pivotal role in ensuring the smooth functioning of day-to-day operations. Reporting directly to the General Manager, you will be responsible for handling a wide range of administrative tasks across all departments. The ideal candidate thrives in a fast-paced environment, possesses excellent organisational skills, and is adept at managing multiple priorities effectively.
RESPONSIBILITIES:
Stay on top of administrative tasks for all departments, ensuring timely completion and accuracy of all assignments.
Ensure all client accounts are set up correctly according to guidelines
Monitor client accounts to ensure that all postings are executed correctly, troubleshooting any issues as they arise.
Act as the right hand to the General Manager and provide assistance to team members as needed.
Manage day-to-day operations, including scheduling oversee, document preparation, and task coordination.
Ensure all client inquiries are promptly responded to and resolved – alerting relevant team members where necessary.
Assistance with marketing newsletter email campaigns
Assistance with new member onboardings
Proactively identify areas for improvement and suggest strategies for streamlining processes.
Maintain clear communication channels across teams to facilitate efficient workflow.
Perform any other tasks deemed necessary by the General Manager/CEO to support the overall success of SimplexMedia.
RESULTS:
All responsibilities should be proactively addressed to prevent delays or inefficiencies.
Communicate any issues, challenges, or delays promptly to ensure a proactive and collaborative approach to problem-solving.
Collaborate effectively with the General Manager to ensure seamless communication and coordination of tasks.
All Administrative Assistant tasks are properly tracked and updated daily on ClickUp
REQUIREMENTS:
Minimum of 2 years experience in an administrative role.
Ability to work well under pressure and manage tight deadlines.
Excellent communication and interpersonal skills.
Proficiency in email, Slack, Meta and ClickUp (training will also be provided)
High level of adaptability and problem-solving skills.
Stable internet connection and efficient laptop
BENEFITS
Room to explore various areas of the company and develop new skills
Flexible working hours in a remote/work-from-home company
Mentoring for personal and professional development
Annual personal and professional development budget
Team wellness + games sessions
Opportunity to move into different roles as we scale the company
Look forward to fun, dynamic arms added to the company (podcast launching soon)
SALARY
$900 – $1000+ bonus (dependent on experience and expertise)
