Overview
Operations Administrative Assistant Jobs in Georgetown, DE at Bay Line Construction, LLC
MISSION
The King County Bar Association promotes and supports a diverse and collegial membership; works with the judiciary to achieve excellence, equity, and accessibility in the administration of justice; and benefits the community through public service and engagement in public policy.
Position Mission
The position reports to the Administration and Operations Senior Manager. This position provides front desk reception and general office support for the King County Bar Association. This position is full-time, in person, Monday through Friday, 8:30 am- 5:00 pm at the KCBA main office in downtown Seattle.
KEY ACCOUNTABILITIES
Open the office each morning. Office hours are 9:00 am to 5:00 pm.
Answer multi-line telephone system and route incoming calls to correct staff or refer to appropriate outside agency; return all voice mail calls and route as needed
Respond to inquiries regarding legal services available from KCBA and outside agencies, maintain up to date contact information for same
Receive and announce clients and visitors
Route incoming faxes to appropriate staff members, scan, fax, and copy documents as requested
Receive/facilitate messenger, USPS, UPS and FedEx deliveries, receive, sort and distribute all incoming mail
Maintain staff telephone extension list
Monitor and maintain KCBA general information and Human Resources (HR) job applicant email boxes
From incoming mail, receive funds and log checks and other income into Excel spreadsheet; process payments utilizing established accounting protocols
Receive in-person registration payments for in-house seminars, and occasional sales of publications in-house
Ordering, restocking and maintaining appropriate kitchen/office supply levels in copier workroom, kitchen and conference rooms
Alert building and maintenance service desk to suite facilities needs
Back up meeting and mail room support activities as needed
Maintain and monitor conference room scheduling software
Assist with parking validations
Maintain front desk lobby including posting signs for meetings and other events
Data entry and assist in maintaining databases to ensure accuracy and timely updates
Perform other related clerical tasks as assigned
WHO YOU ARE
A team player who has the following skills:
Ability to work well with volunteers, association members and members of the public in a professional and collegial manner in person and on calls
Ability to communicate effectively with clients who may be experiencing trauma, including homelessness, mental health and legal issues
Superior oral and written communication skills
High level of working knowledge of Microsoft Office, including Outlook, SharePoint, Teams, Word, Excel, and PowerPoint, as well as other technology such as Adobe, and Google products
Demonstrates exceptional organizational skills and great attention to detail, strong problem-solving and research abilities
Ability to prioritize and meet deadlines while working on multiple projects and work under pressure
Proven ability to handle administrative details independently and use good judgment to keep team members updated
Ability to maintain a high level of confidentiality for all organizational, personnel, and research matters
Demonstrated flexibility and adaptability when working in a fast-changing environment
Must be able to lift supplies and equipment weighing up to 25 lbs.
And who has the following education and experience:
Post High School education or relevant work experience
De-escalation training a plus
Bilingual/Spanish preferred
Previous reception and clerical experience a plus, including familiar with office machines and data entry
ABOUT KCBA
Founded in 1886, KCBA is a membership legal organization with over 4,000 attorney members, over 70 staff members and an annual budget of $10,000,000. As a unionized workplace and an equal opportunity employer, KCBA is committed to upholding an equity and justice-based organizational environment for the public, the client communities it serves, its members, its Boards, its staff and its volunteers. This means the organization actively promotes mutual respect, acceptance, teamwork, and productivity among people who are diverse in work background; lived and professional experience; immigration status and citizenship; education; race and ethnicity; national origin; sexual orientation; age; indigenous group membership; religious preference; marital status; sensory, mental, and physical abilities; social class; gender identity; veteran status, as well as other differences relevant to equity and justice. The resulting diversity is both a source of organizational strength and a matter of fundamental human fairness.
Please note, one of KCBA’s programs supports attorneys working with parents and guardians of at risk children. As a result, certain convictions would make an applicant ineligible. If you need a reasonable accommodation for the application process, or have questions regarding eligibility, questions contact Len Roden at [email protected].
POSITION DETAILS
This is a non-exempt, full-time (40 hours/week), in-person position, based in Seattle, WA. Salary is $61,000-$64,000 annually with excellent benefits. Benefits include employer-paid healthcare, 401k plan with automatic employer contribution, subsidized transit pass, flexible spending account, professional development opportunities, paid vacation, sick leave, and more.
TO APPLY
Applications will be accepted on a rolling basis with priority given to those who apply by 5:00 p.m. April 4, 2025, via email. Make “Front Desk Administrative Assistant” your subject line and send a letter of interest and resume to: [email protected].
Job Type: Full-time
Pay: $61,000.00 – $64,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
Title: Operations Administrative Assistant
Company: Bay Line Construction, LLC
Location: Georgetown, DE
