Overview
Operations Administrator Jobs in Rockford, IL at Place Foundry
Job Summary
We are seeking a highly organized, bilingual (English/Spanish) and detail-oriented Office Coordinator / Executive Assistant to join our team at California Webbing Mills. This individual will act as the right hand to leadership and play a key role in ensuring smooth day-to-day operations. The ideal candidate is proactive, efficient, tech-savvy, and thrives in a fast-paced, dynamic environment. If you enjoy handling a variety of tasks and take pride in keeping things running smoothly, we want to hear from you.
Responsibilities
Manage phone systems and handle incoming calls with professionalism and courtesy, demonstrating excellent phone etiquette.
Monitor and respond to customer emails in a timely and accurate manner, providing updates and information on orders.
Place purchase orders with suppliers and track deliveries.
Source products and materials as needed from various vendors.
Organize and maintain filing systems for both physical and digital documents for easy access and retrieval.
Provide administrative support to leadership, including scheduling, preparing reports, and assisting with clerical tasks.
Maintain a highly organized office environment, ensuring supplies are stocked and equipment is functioning.
Collaborate with team members to improve internal processes and workflow.
Communicate confidently with Spanish-speaking customers and vendors.
Bonus: Assist with graphic design tasks and help manage company social media accounts.
Qualifications
Proven experience in an administrative, executive assistant, or office coordinator role preferred.
Exceptional organizational skills and the ability to prioritize tasks and manage time effectively.
Strong written and verbal communication skills in both English and Spanish (required).
Proficiency in general office software (Google Workspace, Microsoft Office).
Ability to work independently and as part of a team in a fast-paced environment.
Familiarity with phone systems and professional phone etiquette.
Experience with sourcing or purchasing is a plus.
Bonus: Experience with graphic design software (Adobe Illustrator, Canva) and/or social media platforms (Instagram, LinkedIn).
Compensation & Benefits
Pay Range: $18 – $24 per hour (based on experience)
Paid Time Off (PTO)
Vacation days
Dental insurance
Opportunity to grow and work closely with company leadership
Job Type: Full-time
Pay: $17.97 – $24.96 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Language:
Spanish (Required)
Ability to Commute:
Los Angeles, CA 90001 (Required)
Ability to Relocate:
Los Angeles, CA 90001: Relocate before starting work (Preferred)
Work Location: In person
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Title: Operations Administrator
Company: Place Foundry
Location: Rockford, IL
