Overview

Operations Administrator Jobs in Phoenix, AZ at Mayo Clinic

Job Title: Front Desk Representative

Location: Jersey City, NJ

Position Type: Full-Time

Job Summary

We are seeking a friendly, professional, and customer-oriented Front Desk Representative to join our team. As the first point of contact for our company, you will be responsible for greeting clients and visitors, managing front desk operations, and providing administrative support. Your primary goal is to ensure a positive experience for all guests and maintain the smooth running of our front office.

Key Responsibilities

Manage Reception Area: Keep the front desk and reception area tidy, organized, and presentable at all times.
Schedule Appointments: Manage and coordinate appointments, meetings, and conference room bookings.
Handle Mail and Deliveries: Receive, sort, and distribute incoming mail and deliveries. Prepare outgoing mail and packages.
Administrative Support: Provide general administrative support to various departments as needed, including filing, data entry, and document preparation.
Customer Service: Address and resolve customer inquiries, concerns, and complaints in a professional and courteous manner.
Security: Monitor and control access to the building, ensuring only authorized individuals enter the premises.
Office Supplies Management: Maintain inventory of office supplies, ordering new supplies as necessary to ensure the front desk is well-stocked.
Record Keeping: Maintain accurate records of visitor logs, phone logs, and other relevant data.

Qualifications

High school diploma or equivalent.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Familiarity with office equipment (e.g., printers, fax machines).
Customer service-oriented with a friendly and professional demeanor.

Title: Operations Administrator

Company: Mayo Clinic

Location: Phoenix, AZ

 

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