Overview
Operations Assistant Jobs in Garden Grove, California, USA at Voice Video Data Inc
4 days ago Be among the first 25 applicants
Job Summary :
We are seeking a highly organized and detail-oriented Office Administrator to support our construction office operations. The ideal candidate will handle a variety of administrative and clerical tasks to ensure the efficient day-to-day operation of the office and support project teams in maintaining accurate records and communication.
Job Description
Job Summary :
We are seeking a highly organized and detail-oriented Office Administrator to support our construction office operations. The ideal candidate will handle a variety of administrative and clerical tasks to ensure the efficient day-to-day operation of the office and support project teams in maintaining accurate records and communication.
Key Responsibilities :
General Office Support:
Answer and direct phone calls, emails, and other correspondence
Maintain office supplies and inventory
Organize and maintain physical and digital files
Project Support:
Assist project managers with document preparation, data entry, and scheduling
Help maintain project documentation including contracts, change orders, RFIs, and submittals
Coordinate with subcontractors and suppliers regarding schedules and documentation
Financial & Administrative Tasks:
Assist with invoicing Projects and Jobs
Help track invoices, purchase orders, and expense reports
Support budget tracking and cost reporting
Compliance & Recordkeeping:
Ensure proper filing of safety records, permits, and inspection reports
Maintain up-to-date insurance certificates and licenses for subcontractors
Qualifications:
Proven experience as an office administrator, office assistant, or relevant role
Strong organizational and time management skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Ability to multitask and work independently
Working Conditions:
Office-based
Fast-paced environment with frequent deadlines
Company Description
California based telecommunications/engineering/construction company servicing the following metropolitan areas:
Garden Grove (Orange) CA
Los Angeles (LA County), CA
Ontario (Inland Empire), CA
Indio (Desert Cities), CA
San Marcos, CA
California based telecommunications/engineering/construction company servicing the following metropolitan areas:
Garden Grove (Orange) CA Los Angeles (LA County), CA Ontario (Inland Empire), CA Indio (Desert Cities), CA San Marcos, CA Seniority level
Seniority level
Entry level
Employment type
Employment type
Full-time
Job function
Job function
Management and Manufacturing
Industries Telecommunications
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Title: Operations Assistant
Company: Voice Video Data Inc
Location: Garden Grove, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Data Entry, Clerical, Admin Assistant)
