Overview
Operations Assistant Jobs in Washington, DC at National Hispanic Health Foundation
Title: Operations Assistant
Company: National Hispanic Health Foundation
Location: Washington, DC
The National Hispanic Health Foundation (NHHF) is seeking a detail-oriented, organized Operations Assistant to join our team. This role provides essential support to our Operations Officer, ensuring accurate record-keeping, data entry, and customer service. The ideal candidate will have strong computer literacy, office management skills, and experience with accounting software such as QuickBooks and Bill.com. Prior accounting and administrative assistant experience is highly valued to facilitate effective communication and workflow within our organization. The Operations Assistant will report to the Operations Officer.
Responsibilities
- Assist with bookkeeping using QuickBooks, Bill.com, and other accounting tools
- Perform data entry, filing, and proofreading to maintain accurate financial records, including signed agreements with funders and consultants
- Assist with salary and leave allocation processing for payroll documentation
- Assist with monthly reconciliation, annual budget and audit preparation
- Provide excellent customer service via phone, email, and in-person interactions
- Support administrative functions, including document preparation, record keeping, and correspondence
- Support office management functions, such as maintaining documentation for office and equipment leasing, vendors, and communications systems
- Maintain organized files and ensure the timely completion of clerical duties
- Handle customer support inquiries professionally with proper phone etiquette
Skills
- Administrative assistant experience is advantageous to support the office management and accounting workflow personnel
- Budget development and creating salary allocations from different grants/contracts
- Proficiency in QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), Google Workspace
- Strong computer skills with excellent data entry and typing abilities
- Office management experience, including calendar management and filing systems
- Ability to proofread documents carefully and maintain high-quality work standards
- Strong time management skills to prioritize tasks efficiently
- Customer service experience with a focus on support and problem resolution
- Excellent interpersonal communication and organizational skills with attention to detail
- Bilingual communication skills are a plus for diverse customer interactions
Salary Range – $50,000 – $60,000, commensurate with experience. NHHF offers 100% health insurance, vacation and sick leave, 401K plan and is near a metro.
To Apply: Please submit your resume to [email protected]. For inquiries, call 202-800-2676.
