Overview
Operations Assistant Jobs in Albany, NY at Lippes Mathias LLP
Full Job Description
Founded in 1965 in Buffalo, New York, Lippes Mathias is a full-service law firm with 14 offices and nearly 200 attorneys. We grow and thrive every day by way of our unique culture, which puts a premium on collegiality, collaboration, and support for our employees at every turn. You’ll quickly notice that we approach law differently at Lippes Mathias—we think ahead and around corners for our myriad regional, national, and international clients in a range of different industries. Rather than providing endless options and choices, we serve as business partners to our clients, delivering them the answers to their legal questions that advance their business outcomes.
To learn more about Lippes Mathias, visit our recruiting website: https://www.lippes.com/careers
The Albany office of Lippes Mathias Wexler Friedman is seeking an Operations Assistant. This position requires professionalism and confidentiality. We are looking for a highly dependable individual who has a positive attitude, is organized and willing to learn. The Operations Assistant must have a valid Driver’s License and a reliable vehicle for pickup and delivery requests.
Duties and Responsibilities include, but are not limited to the following:
Order office supplies and monitor supply inventory
Stock paper at all printers/copy machines daily
Stock snack bins, coffee bars, monitor and replace toner cartridges
Greet guests and vendors and direct them appropriately
Collect, seal, and stamp outgoing mail using postage meters and envelope sealers
Retrieve, sort, and distribute incoming mail
Maintain general cleanliness of conference rooms and office
Assist Legal Assistants with document management and special support projects, i.e., scanning, copying, filing, etc.
Complete pickup/delivery requests and general errands
Clean out workspaces and offices for employee departures and arrivals
Coordinate with the building regarding building access keys and parking passes, necessary repairs, and other requests
Process monthly pre-bills/invoices
Process check and credit card payments
Assist in firm-wide or office social gatherings, i.e. holiday breakfast and lunch, volunteer opportunities, special events
Coordinate with Human Resources for onboarding of New Hires including updating the Operations Manual
Assist in general IT setup including computers, phones, and docking stations
Other duties as needed
Our ideal Operations Assistant will have:
Minimum of 1-2 years of professional office experience.
Associate degree.
Good working knowledge of Microsoft Word, Excel, and Outlook.
High accuracy rate and strong attention to detail.
Excellent organizational skills.
Strong professional communication skills, both oral and written.
A positive attitude in all aspects of the role, taking personal responsibility and ownership and always behaving professionally.
Reliable attendance.
Experience with document management systems such as ProLaw
Ability to complete projects with little direction.
Ability to use discretion and handle confidential information.
Ability to meet deadlines and produce high quality work products.
Ability to lift up to 50 pounds.
A valid Driver’s License and reliable vehicle.
Salary range DOE: $20-$24/hour
The pay range provided in this listing is a good faith estimate for this position based on the location that we are hiring for. Criteria included bu…
Title: Operations Assistant
Company: Lippes Mathias LLP
Location: Albany, NY
Category:
