Overview
Operations Assistant Jobs in Saint Louis, MO at ebs recruiters LLC
Key Responsibilities
Executive Support for CEO and Executive Team
Manage the CEO’s calendar, scheduling meetings, and coordinating travel arrangements for leadership team
Prepare and organize documents, presentations, and reports for meetings
Prepare daily agenda for CEO to present in daily stand up meetings
Act as a gatekeeper for communications, prioritizing emails and inquiries on behalf of the CEO and leadership team
Assist with special projects, research, and strategic initiatives as needed
Coordinate leadership meetings, including agenda preparation and meeting minutes
Coordinate monthly All Hands meetings, including presentation preparation and meeting minutes
Office Management
Oversee office operations, ensuring an organized and productive work environment
Manage office supplies and facility needs
Manage kitchen supplies such as drinks and snacks for the office
Assist in organizing company events, team meetings, and off-site activities
Assist in organizing annual Kick Off event
Support HR functions, including hiring and onboarding new employees and maintaining office policies
Serve as the primary point of contact for administrative matters
Project Coordination & General Administration
Help drive operational efficiency by streamlining administrative processes
Maintain confidential records and handle sensitive information with discretion
Support finance-related tasks, such as invoice processing and expense tracking and depositing checks weekly
Work closely with department heads to ensure cross-functional alignment
Qualifications & Skills
Experience in Office management, or administrative role (preferably in a startup, tech, legal, or cybersecurity environment)
Strong organizational and time-management skills with the ability to prioritize effectively
Excellent communication skills, both written and verbal
High level of professionalism, discretion, and confidentiality
Proficiency in Microsoft Office, and project management tools
Ability to work independently in a fast-paced, dynamic environment
Work Environment & Physical Demands
Occasional extended hours
Ability to use computer keyboard and cell phone throughout the day.
Work is performed in a typical interior/office work environment.
15% travel may be required (local travel for errands).
Job Type: Full-time
Pay: $50,000.00 – $65,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
Monday to Friday
Work Location: In person
Title: Operations Assistant
Company: ebs recruiters LLC
Location: Saint Louis, MO
