Overview
Operations Assistant Admin Jobs in Austin, TX at Rasa Floors & Carpet Cleaning LLC
Full Job Description
Position Title: Operations Assistant Admin
FLSA Status: Full-time, non-exempt
Reports To: Operations/Installations Manager
Schedule:Monday through Friday, 8:00 am – 5:00 pm
Position Summary:The Operations Assistant/Admin contributes to the company’s overall success by providing essential administrative support to the operations department. This includes assisting with various administrative tasks to ensure smooth daily operations. This position will be responsible for the following duties and responsibilities:
Essential Duties and Responsibilities:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Assist with administrative responsibilities within the department
Review work orders submitted by sub-contractors to ensure accuracy for billing purposes.
Assist the Installation Manager in entering installer names into Company Software
Scan all work orders for billing documentation.
Conduct research for the open orders report at the end of each month.
Process material returns to suppliers when necessary.
Affix inventory tags to incoming inventory.
Zero out tags for rolls under five feet
Keep all forklift binders and first aid kits current and properly organized
Interact with sub-contractor services regarding updates for new hires, direct deposit, address, etc
Send emails and follow up on shortages as needed.
Non-Essential Duties and Responsibilities:
Top of Form
Ensure installations are completed according to schedule
Process orders as necessary for subcontractors and/or the operations department
Maintain the printing of inventory tags
Order materials from suppliers when required
Receive materials as needed
Sell supplies to sub-contractors
Maintain communication with sub-contractors
Oversee and/or perform warehouse cleanliness duties (e.g., sweeping floors, arranging dumpster pickup, ensuring parking lot cleanliness)
Coordinate the use of the branch training room; maintain the training room calendar and schedule meetings and appointments for the branch as needed
Maintain and organize office supplies and samples (if applicable to branch needs)
Perform general administrative duties such as filing (if applicable to branch needs)
Occasionally drives to run branch errands
Stay current with industry trends, best practices, and safety compliance
Required Skills/Abilities:
Proficient communication skills: able to effectively communicate in both written and verbal form in the English language (bilingual in Spanish is a plus but is not required)
Strong reasoning/challenge-solving ability: able to analyze situations fully to arrive at accurate, logical, and appropriate resolutions; able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; able to deal with challenges involving several concrete variables in standardized situations
Detail-orientated; able to multitask and manage time effectively in a fast-paced environment
Adaptable and flexible
Able to work independently and in a collaborative team environment
Basic mathematical skills: able to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, …
Title: Operations Assistant Admin
Company: Rasa Floors & Carpet Cleaning LLC
Location: Austin, TX
Category:
