Overview
Operations Assistant (Monday – Friday, 7:00 a.m. – 3:00 p.m.) Jobs in New York, NY at Kirkland & Ellis
Title: Operations Assistant (Monday – Friday, 7:00 a.m. – 3:00 p.m.)
Company: Kirkland & Ellis
Location: New York, NY
About Kirkland & Ellis
At Kirkland & Ellis, we don’t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 24 offices worldwide. Our dedicated professionals share our lawyers’ commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.
Kirkland & Ellis is excited to expand its New York presence with the opening of our new office at 900 Third Avenue. This is a unique opportunity for business professionals to join a growing team and help shape the culture, operations, and day-to-day experience of a new office from the ground up. Team members will work in a collaborative, fast-paced environment alongside talented colleagues while playing a meaningful role in supporting one of the world’s leading law firms during an exciting period of growth.
This role will be located at the 900 Third Avenue office.
What You’ll Do
Do you enjoy being the person who keeps an office running smoothly behind the scenes?
As an Operations Assistant, you’ll play a vital role in supporting the day-to-day operations of the New York office, ensuring attorneys, staff, and visitors have a professional, efficient, and welcoming environment. This hands-on role is ideal for someone who is detail-oriented, proactive, and takes pride in keeping operations organized, safe, and running without disruption.
This is a fully onsite role supporting a dynamic, high-performing office environment.
- Mailroom & Shipping Operations: Receive, sort, and distribute incoming and outgoing mail, packages, and courier deliveries; manage certified mail, FedEx, UPS, and courier requests while accurately tracking shipments.
- Office, Facilities & Safety Support: Conduct regular office walk-throughs to assess cleanliness, organization, and functionality; identify hazards and escalate maintenance, facilities, or safety issues as needed.
- Workspace, Event & Move Setup: Set up and break down conference rooms for meetings and events, and prepare workstations for visitors, new hires, office moves, and relocations.
- Vendor & Building Coordination: Partner with building management and external vendors to support repairs, maintenance, deliveries, and onsite services, ensuring work meets firm standards.
- Inventory, Supplies & Cost Control: Monitor and replenish office supplies, maintain inventory and operational logs, and support cost-efficiency by minimizing waste and using resources responsibly.
- Hands-On Office & Administrative Support: Perform light cleaning, routine maintenance, furniture assembly or moves, restocking of common areas, and provide copying, scanning, and document distribution support as needed.
What You’ll Bring
- Education: High school diploma required; associate or technical degree preferred
- Experience: At least three years of experience in a high-volume mailroom, facilities, or operations role, ideally within a professional services or law firm environment.
- Organization & Time Management: Strong attention to detail with the ability to prioritize multiple tasks and meet tight deadlines.
- Communication & Collaboration: Excellent interpersonal, written, and verbal communication skills with a service-oriented, collaborative approach.
- Technical & Equipment Skills: Proficiency with standard office equipment and basic computer applications, including Microsoft Office Suite.
- Physical Capability & Flexibility: Ability to stand and walk for extended periods, operate a mail cart, lift up to 50 pounds, and adjust work hours or responsibilities as business needs require, including occasional overtime.
- Professional Judgment: A polished demeanor, discretion, reliability, and sound judgment in a fast-paced office environment.
If you’re excited to be a key part of keeping a busy office running seamlessly and take pride in delivering dependable, behind-the-scenes support, we’d love to hear from you for this Operations Assistant role.
Compensation
The base salary range below represents the low and high end of the salary range for this position in New York City. This range may differ based on your geographic location and cost of living considerations. At Kirkland & Ellis, we consider compensation more than just a base salary. We offer an exceptional range of flexible benefits including comprehensive healthcare, paid time off, and retirement. We also offer personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.
Compensation Range
New York City: $44,000 – $67,000
How to Apply
Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."
Don't meet every job requirement? That's okay! If you're excited about this role but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others at Kirkland.
Equal Employment Opportunity
All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.
