Overview
Operations Coordinator Jobs in Norwich, CT at Barks and Recreation LLC
Operations Coordinator
JOB TITLE: City Clerk Operations Coordinator
CLASSIFICATION: Non-Exempt
DEPARTMENT: City Clerk
SUPERVISOR: Deputy City Clerk and City Clerk
SALARY: $43,724 to $61,213 Annually
GENERAL JOB DESCRIPTION
Provides highly responsible professional clerical and administrative assistance, under the supervision of the Deputy City Clerk or City Clerk, involving technical work and considerable complexity, encompassing a wide variety of topics, in the administration of the City Clerk Division; assists with specialized Division services and records; provides general information and assistance to the public and City staff.
PRIMARY DUTIES AND RESPONSIBILITIES
Provide specialized administrative support assistance for services and activities of the City Clerk Division which includes legislative, administrative and cemetery records, business licensing and permitting and cash receipting.
Serve as the City’s cemetery sexton providing lead contact services for information, records, and procedures to the public and funeral directors; create and maintain cemetery records, including historical records; provide off-site cemetery office administrative services; coordination of applicable information involving cemetery grounds staff.
As assigned, serve as the City’s assistant webmaster; edit and monitor website areas as assigned; conduct training of and provide support services to authorized employees designated as web editors for respective City Departments/Divisions; attend governing body meetings as needed to provide City Clerk streaming video services affiliated with the website.
Prepare and organize meeting documents for governing body meetings, compile and post governing body meeting agenda information and stream videos of meetings on City website.
Compile, organize, maintain, and provide proficient and accurate data entry, indexing, filing, and scanning/imaging of various City records and legislative documents through computerized programs and in accordance with procedures; assist with City records retention program and operations.
Submit and track assigned newspaper publications; prepare and submit personnel payroll and absence reports as directed.
Perform a variety of clerical duties including distribution of city code supplements, preparation of applicable billings for City codebook supplements.
Respond to public and City staff inquiries in a courteous, professional, and timely manner.
Operate a variety of communications and office equipment including a multi-line telephone; photocopier, facsimile, computer and scanning/imaging equipment, and various computer software.
SECONDARY DUTIES AND RESPONSIBILITIES
Assist with other operations and functions of the City Clerk Division.
Perform other duties and responsibilities as required.
KNOWLEDGE, SKILLS, AND ABILITIES
Records management: Principles of indexing, filing, records organization and retention schedules.
Project management and workflow processes.
Principles of business letter writing and basic report preparation.
Modern office procedures, methods and computer equipment and software.
Microsoft Office, Adobe, and web-based software.
Records scanning/imaging technology and electronic records systems.
English usage, proficient and accurate writing, spelling, grammar, and punctuation.
Customer service practices and positive public relations; respond to requests and inquiries from the public and City staff in a courteous, timely and service oriented manner.
Pertinent state and local laws, codes, and regulations.
Create, compile, organize and maintain a variety of records and records systems.
Proficiently and accurately operate a variety of office equipment, including a computer, multi-line telephone, photocopier, facsimile, and scanning/imaging equipment.
Learn and effectively utilize various computer software programs; accurate data entry/indexing.
Manage multiple tasks and projects simultaneously, meeting deadlines as required.
Create and edit various correspondence and documents.
Provide a high degree of accuracy and attention to detail.
Maintain confidentiality.
Understand and carry out oral and written directions.
Communicate clearly and concisely, both orally and in writing; deal with bereaved individuals in a compassionate and professional manner while providing cemetery sexton services.
Establish and maintain effective working relationships with those contacted in the course of work; team oriented, but able to work independently as well.
QUALIFICATIONS FOR THE JOB
Required:
High school diploma or GED and five (5) consecutive years of professional administrative support services in a complex clerical office environment, records and information management practices, and principles of records indexing, filing and file organization.
Knowledge of business website editing and oversight.
Preferred:
Associate degree related to administrative business.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain the physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities.
Working Environment:
Work closely with others in an office environment utilizing a computer and other office equipment.
I will regularly review, understand, and adhere to the City of Cheyenne Employee Handbook and Rules & Regulations. These documents are located on the city website, under the Human Resources tab, and may be updated annually.
The City of Cheyenne offers the following benefits to Full Time Employees.
Health
Dental
Vision
Life
Pension
Show more
Title: Operations Coordinator
Company: Barks and Recreation LLC
Location: Norwich, CT
