Overview

Operations Coordinator Jobs in Gardner, Massachusetts, USA at Terratherm

Description

Position at Terra Therm, Inc.

Position Summary:

Assists project teams in the coordination and implementation of thermal remediation projects. Also assists Operations Management Team with various assignments and tasks to support on-going Company activities.

Must live within 1 hour of Gardner, MA.

Responsibilities:

Operations Coordination

Support Operations Management Team and project staff with day-to-day tasks to ensure good coordination and communication across the Company and project teams.

Coordinate and schedule Company, Department and/or Project-level meetings and events.

Document outcome of important meetings (project and general operations);
Follow up to ensure action items are progressing and completed;
Report back to Operations leadership and/or Project Management on status of action items.

Maintain accurate and complete training and health and safety records for company employees;
Coordinate & schedule annual/periodic refresher training and/or medical monitoring for company staff.

Manage and update Company documents on file server, including file structure/content, SOP library, document templates, etc.

Project

Team Support

Coordinate with and support cross-functional project teams;

Track project schedules, milestones and deliverables, using appropriate tools.

Support estimators with vendor quote requests, and quote organization/filing;

Coordinate field staff housing for project sites, and pricing for bids;

Support PMs with preparation of monthly invoices and forecasts. Follow up on past-due receivables.

Support preparation and assembly of project work plans, documents, bids and proposals and other deliverables as required. Assist with preparation of pre-mobilization documents and site binders.

Communicate in a timely, concise, accurate, and clear way to project stakeholders.

Communication

Provide support to project and proposal teams.

Attend and potentially spearhead regular status meetings with project team.

Keeps project team well informed of any relevant information;
Effectively communicates relevant project information to managers.

Resolve and/or escalate issues in a timely fashion.

Qualifications:

3 to 5 years demonstrated success as a project coordinator or task manager for cross-functional project teams;

Superior organizational skills and the ability to multitask;

Excellent critical thinking skills;

Excellent written and oral communication skills;

Good interpersonal and organizational skills required.

Strong computer skills in Microsoft Office, including Excel.

Experience in the environmental remediation field or construction contracting is a plus, but not required.

Position has frequent contact with clients, vendors, management, and project staff. Must be courteous, professional, and diplomatic.

Title: Operations Coordinator

Company: Terratherm

Location: Gardner, Massachusetts, USA

Category: Administrative/Clerical (Office Administrator/ Coordinator, Data Entry, Business Administration, Virtual Assistant/ Remote Admin)

 

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