Overview
Operations Coordinator Jobs in Middletown, CT at The Flood Law Firm
The City of Wichita is NOT an E-Verify Employer.
Distinguishing Features of Work
Are you a detail-driven administrative professional with a passion for accuracy, organization, and public service? The City of Wichita Finance Department is seeking an Administrative Aide II to support the Budget Office, playing a critical role in maintaining the integrity of budget data, position control, grants reporting, and organizational processes. This role offers the opportunity to contribute meaningfully to government transparency, efficiency, and fiscal responsibility. As an integral member of the team, you’ll handle high-volume, time-sensitive administrative tasks, including tracking organizational charts, reviewing performance measures, and supporting citywide budget documentation. You will interact with multiple departments, analyze data, support CIP project workflows, and serve as a liaison to ensure policies are followed and reporting deadlines are met. If you thrive in a fast-paced, structured environment and enjoy being the go-to person for keeping things running smoothly, this position offers the ideal blend of public service, professional development, and purpose-driven work.
Working Hours: Monday – Friday, 8:00 am – 5:00 pm
Bargaining Unit: Employee Council
**Posting may close at any time **
Examples of Work Performed
Perform routine tasks associated with Munis position control management, such as initiating and logging position changes
Proofread, edit, and track organizational charts and the lists of authorized positions
Serve as the City of Wichita point of contact for ARPA SLRF grant recipients and monitor monthly report submissions for timeliness and accuracy
Review, approve, and log routine CIP projects, including review of routine requisitions
Review, monitor, and track submissions to organization-wide performance measures program
Proofread and edit budget and CIP documents
Gathers and compiles budget, payroll and/or other financial data.
Composes responses to routine correspondence.
Records minutes or takes notes for a supervisor at meetings with staff employees, outside agencies, boards and/or commissions.
Evaluates information, developing alternatives and formulating recommendations.
Evaluates, develops, modifies, and/or implements administrative support process and procedures.
Monitors and ensures compliance with policies and procedures.
Processes specific sets of complex transactions involving employees, outside agencies, and/or citizens.
Maintains program or project information data base or files.
Verifies accuracy and/or completeness of transactions.
Compiles transaction summary information.
May have responsibility for processing and verifying payroll for a division, department or other work group.
May assume responsibilities of supervisor in his/her absence.
May be responsible for training and meeting room configuration, and equipment and materials.
Completion of work assignments may require the operation of a vehicle.
These examples are not intended to be all-inclusive.
Other related duties may be assigned as needed.
Requirements of Work
Knowledge of research techniques, sources of information, and statistical procedures.
Knowledge of electronic spreadsheet development, using basic mathematical and descriptive statistical operations.
For Municipal Court Clerk’s Office position, knowledge of the functions, practices and principles of information processing, analysis and management.
May require knowledge of union agreements, Human Resources policies and other regulations covering payroll administration.
Ability to use a computer to access, interpret, and record information.
May require the ability to effectively plan, organize, and supervise the work of others.
Ability to review complex data entry for verification of accuracy.
Ability to communicate clearly and effectively, both orally and in writing.
Ability to develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, and the public.
May require ability to move tables, chairs and carts as needed to set up meeting and training rooms.
May require ability to acquire and maintain a valid Kansas driver’s license.
An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.
Public Works & Utilities is responsible for the operation of many critical systems, such as water and wastewater treatment, the City’s transportation network, and more. Therefore, PW&U employees are the first responders in many emergency situations. When an emergency is declared by the Department Director, or designee, all employees may be required to work in preparation, response, or recovery activities related to the stated emergency.
Required Experience and Training
Required Experience and Training
High School Diploma
Three years of experience in administrative, clerical, or office support roles, with a focus on documentation, data tracking, or financial program support.
Must be legally authorized to work in the United States without the need of a sponsorship.
Preferred Experience and Training
Bachelor’s degree from a four-year college in public administration, business administration or finance.
One year of supervisory experience in an administrative or office setting.
Offers of employment are contingent upon passing a pre-employment physical, which includes drug screening, and upon satisfactory evaluation of the results of a criminal record check
Applicants have rights under Federal Employment Laws. Please find more information under the following links:
https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf (Download PDF reader)
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf (Download PDF reader)
https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf (Download PDF reader)
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Title: Operations Coordinator
Company: The Flood Law Firm
Location: Middletown, CT
