Overview
Operations Coordinator- Modernization Jobs in Nashville – Tennessee – USA at TK Elevator
Position: Operations Coordinator- Modernization (Nashville)
The first 3 letters in workplace are Y-O-U!
TK Elevator is currently seeking an experienced Operations Coordinator
– Modernization in Nashville, TN.
Responsible for performing all administrative duties associated with the service operations department so that the department functions efficiently and cost effectively.
ESSENTIAL JOB FUNCTIONS:
* Sends turnover approval requests to turnover “mailbox” for all jobs that are scheduled for final inspection during the month. Keeps Operations systems/tools and inter-department calendars accurate.
* Receives final acceptance forms from the field, inputs the information date into Operations systems/tools notifies appropriate personnel; forwards a copy of the final acceptance form to Regional Billing; and updates related reports.
* Receives New Installation Maintenance audit reports; updates Operations systems/tools and sends to New Installation Maintenance Audit email.
* Tracks jobs with New Installation Maintenance and/or interim maintenance and works closely with Sales Contract Administrator to ensure proper holds and/or adjustments are placed on existing service accounts under Modernization.
* Receives completed booking packages from sales; reviews booking package for terms and conditions pertaining to certified payroll, New Installation Maintenance warranty and any other pertinent terms.
* Prepares certified payroll package and sends to the Regional Certified Payroll Administrator.
* Reviews distributor report for ship dates and updates in Operations systems/tools. Includes reviewing the file to determine appropriate permits needed, preparing the permits, and preparing the intent to install forms to obtain the permit.
* Prepares and logs change orders into Operations systems/tools. Includes following up on outstanding change orders, booking change orders, and providing time tickets/documentation to the customer as needed.
* Prepares documentation and attends the weekly operation meetings and monthly order management calls. Includes assigning tasks during/after the meeting. If a project requires onsite visits the Coordinator may be asked to attend the kick-off meeting.
* Schedules final inspections with all necessary parties.
* Completes all project closeout documentation and sends to required recipients.
* Participates in the monthly Accounts Receivable conference call with Regional Collections. Actively pursues and follows-up on accounts receivable items. Tracks and sends deposit checks to Regional Collections.
* Assists in the preparation of payroll in in Operations systems/tools. for Superintendent approval. Includes providing documentation required for payroll processing and filing original expense receipts.
* Receives and reviews union vacation request forms for conflicts and available time. Tracks time-off requests utilizing Vacation Tracker in Oracle, forwards reports to designated parties.
* Submits warranty claims and accurately tracks to ensure timely processing of the warranty.
* Creates parts requisitions based on accurate and detailed documentation from field and/or operations management. This may include safety, uniforms, and supplies.
* Reviews invoice on-hold reports and works with Office Manager, Region and Corporate, as needed, to resolve the hold.
* Maintains and analyses various daily, weekly and monthly reports. Includes resolving open commitments, expected receipts, and jobs eli…
Title: Operations Coordinator- Modernization
Company: TK Elevator
Location: Nashville – Tennessee – USA
Category: Accounting, Administrative/Clerical
