Overview
Operations Manager & Executive Assistant (40%-60%) Jobs in Zurich, Zurich, Switzerland at Lightly
Title: Operations Manager & Executive Assistant (40%-60%)
Company: Lightly
Location: Zurich, Zurich, Switzerland
Lightly AG is an ETH and HSG spin-off pioneering in machine learning and computer vision. Backed by Y Combinator and top-tier investors, our technology is used by global leaders in autonomous driving, medical imaging, and visual inspection.
With a small but mighty team in Zurich, we’re looking for a proactive and versatile Operations Manager & Executive Assistant to help us scale efficiently and keep our operations humming.
This role is ideal for an ambitious business student, a startup-savvy EA, or a seasoned operations professional seeking a dynamic part-time role with real impact. You’ll support our co-founders and leadership team directly while keeping our Zurich HQ running smoothly.
Tasks
In this role, you will:
Office & Facilities Management: Ensure the Zurich office runs like clockwork—managing supplies, coordinating with vendors, and maintaining a comfortable and productive workspace.
Executive & Administrative Support: Assist the CEO and other C-levels with calendar management, travel bookings, email support, and preparation of internal or external documentation.
Finance & HR Ops: Help manage invoices, reimbursements, payroll coordination, and internal reporting. You’ll also assist with hiring, onboarding, and employee paperwork.
Event & Travel Coordination: Organize company events, conferences, team retreats, and executive travel—local and international.
Process Optimization: Identify and implement opportunities to streamline and scale administrative processes.
Cross-Team Support: Jump in wherever needed—from legal documentation to sales operations support and logistics for our interns and engineering team.
Requirements
You’re a strong candidate if you:
Have 3–4 years of work experience in office management, executive assistance, HR ops, or finance admin—or are a highly organized professional with a sharp sense of ownership.
Are fluent in English. German is a plus.
Have top-notch organizational skills and can juggle multiple priorities without dropping the ball.
Thrive in dynamic, ambiguous environments and love figuring things out.
Are comfortable using digital tools like Google Workspace, Slack, Notion, Bexio and possibly Hubspot or are willing to learn them.
Are available for at least 40% (ideally 60%) and can be present in the Zurich office several days per week.
Don’t meet every single requirement? That’s okay!
At Lightly, we believe in potential, growth, and learning. If you’re excited about the role and think you could be a great fit, we encourage you to apply—even if your experience doesn’t match the job description 100%.
Benefits
A front-row seat to how a YC-backed deep tech company is built
Direct exposure to the inner workings of startup leadership
Flexible working hours and the ability to shape your role over time
A modern, central office in Zürich near HB and the possibility to work from home.
Company retreats, offsites, and team events
Competitive compensation tailored to experience and scope of work
Send us your CV and a short note about why this role excites you. If you’ve handled office ops or assisted founders before, we’d love to hear specific examples.
We look forward to hearing from you!
