Overview
Operations Specialist Jobs in San Francisco – California – USA at Creator
Creator Deck is amodernmarketing and media company. Launched in 2008, we are pioneers in the high growth influencer industry, serving some of the most prestigious brands in apparel, beauty, beverage, and arts. We are guided by our core values: to Show Care, Build Credibility, Make an Impact, Think Towards the Future, and Be Genuine.
THE TEAM
Creator Deck was founded to create an authentic, fair, empathetic, anddiversespace for creativity andcollaboration. These elements have remained core to us as we’ve grown. We look for people who can think disruptively and meet challenges with a fierce creative spirit. Our team unites adiversegroup of people from various backgrounds, who enjoy thecollaborative, creative processes that go into making anything – from a single post, to a comprehensive marketing strategy, to a fully fledged brand.
Position Overview:
As the Operations Specialist at Creator Deck you will play a crucial role in our operations department. We are seeking a highly organized and detail-oriented Operations Specialist tojoin our team. The ideal candidate will have experience in procurement,project coordination, accounts receivable/accounts payable,document management, and HR administration tasks. This role requires excellentmultitaskingabilities and the capacity to collaborate effectively across departments to ensure smooth operations.
Key Responsibilities:
– Sales Support:
Responsible for managing sales activities across all clients, including reviewing and approving contracts, document tracking and filing, and invoicing.
– OperationsProject Coordination:
Coordinate various operational projects to ensure timely execution and alignment with organizational goals. Conduct research and compile data for presentations.
– Accounts Receivable/Accounts Payable:
Manage accounts receivable and accounts payable processes, ensuring accuracy and timeliness of transactions.
-Communicationwith Vendors:
Managecommunicationwith vendors in regards to payments.
– Document Maintenance:
Maintain and organize documents on Google Drive platforms, ensuring accessibility andversion control. As well as updating entries in administrative and accounting systems and maintaining databases including the update and maintaining of template forms and tracking spreadsheets.
– HR Administration:
Handle HR tasks including onboarding/offboarding processes, open enrollment, and setting up new states/management structures.
-Collaboration:
Collaborate with other departments to handle requests including booking travel, campaign purchases, and miscellaneous requests. Serve as a resource or “go to” for staff to ensure compliance with departmental policies and procedures.
– Data reporting:
Create weekly reports, analyze data, derive insights and conclusions.
– Serve as an occasional back-up to other Operations team members.
– Jump in on ad hoc projects as assigned.
Qualifications:
– Bachelor’s degree in Business Administration, Finance, Human Resources, or related field preferred.
– Proven experience in operations management, preferably in HR and finance domains.
– Strong proficiency in Google/Microsoft Office Suite specifically Excel, Quickbooks, preferred.
– Excellentcommunicationand interpersonal skills.
Passion for numbers and ability to analyze.
– Ability to prioritize tasks and meet deadlines in afast-paced environment.
– Ability to maintain confidentiality andprofessionalism.
If you are a self-motivated individual with a passion for operati…
Title: Operations Specialist
Company: Creator
Location: San Francisco – California – USA
Category: Administrative/Clerical, Accounting
