Overview
Operations Support Specialist – Days Jobs in Phoenix, AZ at Shamrock Foods Company
Job Profile:
Administrative Support Assistant 2 Non-Exempt
Job Family:
Administrative Support
Time Type:
Full time
Max Pay – Depends on experience:
$26.00 USD Hourly
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Description:
Arizona PBS is seeking an Office Receptionist Sr. for our main front office. This position will greet and direct members and guests, students, and staff, in person, by telephone and via email. Successful individuals in the position will have a high level of customer service, communication and organizational skills all to be delivered in a professional manner. Candidate will also help with a variety of basic business operations tasks to support departmental efficiency and compliance.
Salary: $22.00 – $26.00/hour; DOE
Essential Duties
Serves as the first point of contact for members and guests, students, and staff, directing and answering questions in person and by telephone
Provides general information in response to inquiries in person, by telephone or email
Operates office equipment such as copiers, calculators, word processors, personal computers or other equipment found in work unit
Prepares work orders, supply requisitions, requests for special data or similar actions within established limits and procedures; obtains appropriate signatures
Supervises student workers who provide customer service and clerical support
Schedules meetings and professionally communicate logistics to stakeholders
Works with Customer Service/Membership/Viewer Services/various AZ PBS Events
Oversee other clerical duties, such as processing mail, parking reservations, parking validations, facility requests, conference room reservations, updating directories and other special projects assigned:
Help with reconcile P-Card (Purchasing Card) transactions in a timely and accurate manner, ensuring appropriate documentation and adherence to financial policies.
Process supply orders in accordance with university and departmental purchasing guidelines.
Perform a variety of basic business operations tasks to support departmental efficiency and compliance.
Help with accounts receivable activities, including the receipt, logging, and processing of checks and other incoming payments.
Performs additional related duties as needed to support departmental goals and initiatives.
Desired Qualifications
Experience in providing customer service
Experience performing office/clerical duties
Evidence of effective verbal and written communication skills
Experience in the operation of a variety of office equipment
Experience using Microsoft Word, Excel and Outlook
Experience using Google Drive, Docs and Sheets
Experience setting up meeting logistics and maintaining calendars
Experience in maintaining conference calendars
Working Environment
Activities are primarily performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time.
Bending, reaching, lifting, pushing and pulling up to 25 pounds required at times.
Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
Ability to clearly communicate to perform essential functions.
Department Statement:
Arizona PBS specializes in the education of children, in-depth news and public affairs, lifelong learning, and the celebration of arts and culture — utilizing the power of noncommercial television, the Internet, educational outreach services, and community-based initiatives. Arizona PBS began broadcasting from the campus of Arizona State University on January 30, 1961. Now more than 80 percent of Arizonans receive the signal through a network of translators, cable and satellite systems. With more than 1 million viewers each week, Arizona PBS consistently ranks among the most-viewed public television stations per capita in the country. Arizonans provide more than 60 percent of the station’s annual budget.
Driving Requirement:
Driving is not required for this position.
Location:
Campus: Downtown Phoenix
Funding:
No Federal Funding
Instructions to Apply:
Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:
https://www.myworkday.com/asu/d/inst/1$9925/9925$8377.htmld
To be considered, your application must include all of the following attachments:
Cover letter
Resume/CV
Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.
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ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .
Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
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Title: Operations Support Specialist – Days
Company: Shamrock Foods Company
Location: Phoenix, AZ
