Operations Team Assistant

Posted

14-Mar-2023

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Administrative, Customer Service

Location(s)

Sydney – New South Wales – Australia

Provide high level administrative support to our team

6-month Temporary role with potential for permanent

Sydney | Land of the Gadigal people

We currently have an excellent opportunity for an Operations Team Assistant to join our team on a key client account for the next 6 months with a possibility to be extended or permanent. You will be responsible for providing outstanding customer service and administrative support to our portfolio nationally.

The Opportunity:
Provide full administrative support and assistance to the Director, Portfolio Operations Manager and the wider team as required

Prepare and format reports/meeting agendas, meeting minutes and prepare for final distribution

Prepare monthly expense reconciliations, maintain credit card transactions across the portfolio

Organise meetings, client activities and functions and provide assistance with the organisation of conferences, including identifying venues, organising entertainment & travel arrangements

Organise travel and accommodation for the team when required and maintain accurate travel expenditure records

Maintain the team’s calendars and ensure awareness of daily/weekly movements and provide assistance when necessary

Assist with onboarding and offboarding of employees

Liaise with internal and external clients and deal with all incoming inquiries in a timely and efficient manner to ensure the Client’s expectations are met/exceeded

Maintain portfolio document management systems and ensure file management systems are kept up to date and filing is undertaken on a regular basis as required

Actively contribute to team meetings demonstrating a willingness to share ideas and information to improve operational procedures.

About You:
Expert level and experience of core Microsoft Packages – Office, Word, Excel, Outlook, PowerPoint

Experience in Administration within a fast-paced office environment

Excellent communication and customer service skills and the ability to interact with a broad range of stakeholders

Attention to detail to ensure accurate data entry and reporting

Strong organisational skills, the ability to problem solve and prioritise multiple tasks.

Ability to take initiatives and work with minimal supervision.

So, what’s in it for you?

Joining our team means surrounding yourself with talented, driven professionals who are at the top of their field. Your journey starts here…

Uncapped opportunities to develop your career within the property Industry

Structured career development to support you and explore your learning potential and career goals

Parental leave which is industry leading.

Form an integral part of an enormously successful team who outperform in the market year on year.

Working with an organisation like ours will take your career to the next level-the sky’s the limit.

About us:
At CBRE, our people enjoy working in a global real estate and property services organization with tremendous scale. Every day you are empowered to be better, and this is achieved through the platform and resources you have access to and the ability to work in an inclusive and collaborative environment where you will be challenged to grow and be your best every day.

Can we inspire you to join us?

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued and heard. Because when you belong, we all succeed.

We look forward to hearing from you.