Overview
OPS ADMINISTRATIVE ASSISTANT III Jobs in Jacksonville, FL at The State of Florida
WORKER MUST RESIDE IN NORTHERN CALIFORNIA. OUT OF STATE APPLICANTS WILL NOT BE CONSIDERED
Part-Time Executive Administrator (100% Remote)
Support our San Mateo Office
Hours: Monday – Friday, 9:00 AM – 12:00 PM (Pacific Time)
Location: Remote
About the Position:
We are seeking a Part-Time Executive Administrator to provide direct administrative support to the COO and CEO.
The ideal candidate is professional, courteous, a fast learner, and highly meticulous.
You should have at least 5+ years of office or remote work experience, be comfortable working with different personalities, operate independently with minimal guidance, handle some ambiguity, and exercise sound judgment when discretion is required.
You must be able to prioritize tasks by urgency and importance and own your role with pride in your work.
What We’re Looking For:
An experienced individual who can work independently
Someone seeking steady, part-time hours (3 hours/day, 5 days a week)
Key Responsibilities:
Manage calendars, including scheduling meetings with board members, investors, and partners
Biweekly payroll entry
Data entry, drafting, and proofreading agreements and contracts before uploading to DocuSign
File signed documents in SharePoint
File forms with state or city agencies
Manage software subscriptions and vendor service contracts
File expense reports (experience with Expensify is a plus)
Review and report corporate credit card balances monthly
Brief COO on weekly/monthly deadlines and the status of pending issues
Report directly to the COO
Required Skills & Qualifications:
BA/BS degree in Finance, Accounting, Business, or Communication
Minimum 5 years of administrative experience
Strong internet research skills and the ability to learn new procedures online
Good judgment in assessing and acting on information
Skilled in bureaucratic processes (e.g., filing forms with government/state/city agencies)
Proficient in:
Microsoft Office Suite (Excel, Word, PowerPoint, Visio, SharePoint)
Google Suite
Online cloud storage systems (especially SharePoint)
Excellent written and verbal communication skills
Strong time management and prioritization skills
Proactive, organized, with excellent follow-through
Ability to remain calm under pressure in a fast-paced environment
Strong sense of confidentiality, discretion, and professionalism
Dependable, punctual, and highly ethical
Job Types: Part-time, Contract
Pay: $28.00 – $32.00 per hour
Expected hours: 15 per week
Work Location: Remote
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Title: OPS ADMINISTRATIVE ASSISTANT III
Company: The State of Florida
Location: Jacksonville, FL
