Overview
Orchard Springs Elementary – Head Administrative Assistant SY2526 (26176) Jobs in Pleasant View, UT at Weber School District
Position Information
Working Title of Vacant Position
Office Specialist – Admin.
Job Type
Full Time
Posting Type
Public
Number of Vacancies
1
Department
CHES INT BEHAV HEALTHC
Division
CIBH ADMINISTRATION
Requisition Number
2025186
Number of hours worked per week
40
Work Schedule
7:30am – 4:30pm Monday – Friday with an Hour Lunch.
Work Site Location
Chesapeake, VA 224 Great Bridge Blvd.
Position Driving Requirement
O – Occasional
Pay Grade
GE03
Pay Basis
Semi-Monthly
Advertised Salary
$36,014 – $47,719 Starting salary range.
Actual starting rate depends on skills and experience.
Job Description
Do you have Excellent Data Entry, time management skills and multi tasking skills?
If you do, then this Office Specialist position could be the perfect job for you!
We are seeking a highly organized and detailed orientated Office Specialist to join our clerical team at CIBH.
Manage the mail functions of the agency, ensuring incoming and outgoing mail is handled properly, deliver mail to correct department or recipient, Forward misdirected mail, operate and maintain postage equipment and supplies.
Receive and route phones call to correct staff, serve as back-up switchboard operator.
Receive and record payments received by mail into spreadsheet and apply them to client accounts in electronic Health record (EHR), reconcile reports to ensure accuracy.
Assist in preparing the monthly board meeting, assemble meeting materials, and file the board documents as requested, set up and break down of board meeting.
Assist with agency facility maintenance service tickets, Gather necessary details to route the service tickets to the appropriate vendor, monitor the progress of service tickets and notify leadership when service tickets are unresolved by City maintenance.
Schedule interpreters for clients, monitor and record phone time with insurance companies, Track cancellations to ensure timely canceling and scheduling of interpreters.
Order and maintain inventory office supplies.
Prepare and assemble presentation materials.
Make copies, sort and route faxes.
Provide coverage to the front desk as needed.
Perform other duties as assigned, including support to various departments.
#Officespecialist
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks.
Required Qualifications
VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires a high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in word processing, secretarial skills, or a closely related field.
EXPERIENCE REQUIREMENT: | In addition to satisfying the vocational/education standards, this class requires a minimum of three years of full-time equivalent experience in administrative support.
SPECIAL CERTIFICATIONS AND LICENSES: Depending on departmental operational requirements, may require valid driver’s license and driving record in compliance with City Driving Standards. SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
Experience with data entry and Electronic Health Records (EHR).
Experience with Microsoft Office Highly preferred.
Posting Detail Information
Job Open Date
04/09/2025
Job Close Date
04/18/2025
Open Continuous
No
Special Instructions to Applicants
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
L=Light – Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Occasionally- Up to 1/3 of the time.
Sitting
Frequently- From 1/3 to 2/3 of the time.
Walking
Frequently- From 1/3 to 2/3 of the time.
Lifting
Rarely- Less than 1 hour per week.
Lifting Amount
Exerting up to 10 lbs
Carrying
Rarely- Less than 1 hour per week.
Carrying Weight
Exerting up to 10 lbs
Pushing/Pulling
Rarely- Less than 1 hour per week.
Pushing/Pulling Weight
Exerting up to 10 lbs
Reaching
Rarely- Less than 1 hour per week.
Handling
Rarely- Less than 1 hour per week.
Fine Dexterity
Continuously- 2/3 or more of the time.
Kneeling
N = Never
Crouching
Never- Never occurs.
Crawling
Never- Never occurs.
Bending
Never- Never occurs.
Twisting
N = Never
Climbing
Never- Never occurs.
Balancing
Never- Never occurs.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
N = Never
Machines, Tools, Equipment and Work Aids Used
Office equipment, computer, copier, fax, scanner, phone, postage meter, and credit card machine.
Protective Equipment Required
None
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
N = Never
Physical Danger or Abuse
N = Never
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
N = Never
Extreme Temperatures
N = Never
Noise and Vibration
N = Never
Fumes and Odors
N = Never
Wetness/Humidity
N = Never
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Occasionally- Up to 1/3 of the time.
Emergency Situations
Occasionally- Up to 1/3 of the time.
Frequent Change of Tasks
Occasionally- Up to 1/3 of the time.
Irregular Work Schedule/Overtime
N = Never
Performing Multiple Tasks Simultaneously
Continuously- 2/3 or more of the time.
Working Closely with Others as Part of a Team
Continuously- 2/3 or more of the time.
Tedious or Exacting Work
Continuously- 2/3 or more of the time.
Noisy/Distracting Environment
N = Never
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
Other Office Specialist and Office Coordinator can assist if needed.
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
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Title: Orchard Springs Elementary – Head Administrative Assistant SY2526 (26176)
Company: Weber School District
Location: Pleasant View, UT
