Overview
Orthodontic Front Office Coordinator Jobs in Denver, CO at aligned. Orthodontics
SUMMARY
Under the general direction of the City Manager, is responsible for supporting the City Manager and City Council offices. Will provide general office support services such as email drafting/proofreading, scheduling meetings, maintaining a City calendar, scheduling and arranging travel, preparing council chambers for meetings, assisting in agenda packet distribution as well as supporting the Information Technology department in video creation and various meeting streaming. Assists on special projects as needed. May be a staff liaison or recording secretary on various commissions and boards. Provides confidential administrative-secretarial support to the City Manager and Mayor.
EDUCATIONAL REQUIREMENTS
High School Diploma or G.E.D.
EXPERIENCE REQUIREMENTS
Municipal/Office experience
ADDITIONAL REQUIREMENTS
LICENSE OR CERTIFICATION
Must be bondable
DRIVING
Valid Driver’s License
KNOWLEDGE
REQUIREMENTS
KNOWLEDGE
ESSENTIAL
IMPORTANT
Knowledge of administrative and clerical procedures?
R
Knowledge of systems such as word processing, Adobe Cloud, managing files and records, and other office procedures and terminology
R
Knowledge of principles and processes for providing customer service and personal services
R
Knowledge of video editing and various camera operation
R
Knowledge of Saline community and events.
R
REQUIRED ABILITIES
REQUIREMENTS
ABILITY
ESSENTIAL
IMPORTANT
Act independently
R
Communicate verbally
R
Communicate in writing
R
Empathize
R
Multi-task
R
Organize
R
Problem solve
R
Analyze situations
R
Attend to Details
R
Concentrate
R
Identify problems
R
Initiate
R
Manage pressure
R
Motivate
R
Think creatively
R
REQUIRED SKILLS
REQUIREMENTS
SKILL
ESSENTIAL
IMPORTANT
Collaborate with others to maximize innovation and effectiveness
R
Focus on details to reduce errors and increase efficiency
R
Manage time effectively to ensure all work is completed timely and effectively
R
Organize work to maximize productivity
R
Actively listen to fully understand circumstances
R
Communicate ideas, thoughts, knowledge and information
R
Clarity and engage others
R
Consider multiple costs and benefits when problem solving to arrive at most effective decision
R
Plan work projects to ensure efficiency
R
SUPERVISORY RESPONSIBILITIES
None
REPORTS TO
City Manager
IT Director
ESSENTIAL JOB FUNCTIONS
[The fundamental job duties the individual must be able to perform, with or without accommodation; removal of these functions would fundamentally change the job]
Provides general office support services such as email drafting/proofreading for the City Manager and Mayor
Schedules internal City meetings, including addition to the City Outlook calendar and proper reservation of the space
Maintains the website city calendar.
Books trainings and arranges travel as requested for City Council, and as approved by the City Manager.
Prepares council chambers for meetings.
Assists City Clerk in agenda packet distribution.
Supports the Information Technology department in video creation and various live meeting streaming.
Assists the City Manager on special projects as needed.
May serve as a staff liaison or recording secretary on various commissions and boards.
Provides confidential administrative support to the City Manager and Mayor.
Serves as the City’s administrative FOIA Coordinator and coordinates resolution of FOIA requests.
Interacts with City departments, employees, and the public to relay or request information.
Regular and routine onsite attendance
SUPPLEMENTAL FUNCTIONS
[These are job duties the individual must be able to perform, with or without accommodation; removal of these functions would NOT fundamentally change the job]
All other duties as assigned
PHYSICAL DEMANDS
CONSTANT = HOURLY FREQUENT = DAILY OCCASIONAL = WEEKLY RARELY = MONTHLY
CONSTANTLY
FREQUENTLY
OCCASIONALLY
RARELY
Sitting
R
Standing
R
Walking
R
Grasping/Finger Manipulation
R
Discerning Colors
R
Visual Acuity
R
Ascending/Descending Stairs
R
Reaching
R
Bending
R
Kneeling
R
Lifting
R
Carrying
R
Pushing
R
Pulling
R
WORK ENVIRONMENT
CONSTANT = HOURLY FREQUENT = DAILY OCCASIONAL = WEEKLY RARELY = MONTHLY
CONSTANTLY
FREQUENTLY
OCCASIONALLY
RARELY
Indoor Environments
R
Exposed to continual, multiple distractions
R
Work in hot, cold, wet surroundings
R
Work with or near chemicals
R
EQUIPMENT
CONSTANT = HOURLY FREQUENT = DAILY OCCASIONAL = WEEKLY RARELY = MONTHLY
CONSTANTLY
FREQUENTLY
OCCASIONALLY
RARELY
Computer/Laptop
R
Phones
R
Scanners
R
Monitors
R
Projectors
R
SOFTWARE
CONSTANT = HOURLY FREQUENT = DAILY OCCASIONAL = WEEKLY RARELY = MONTHLY
CONSTANTLY
FREQUENTLY
OCCASIONALLY
RARELY
Adobe Cloud
R
Microsoft 365 Products
R
Accounting software
R
Project management software
R
Social media
R
Website CMS
R
Applicants may apply directly via the City’s website or submit a resume and cover letter to [email protected]. Open until filled. The City of Saline is an Equal Opportunity Employer.
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Title: Orthodontic Front Office Coordinator
Company: aligned. Orthodontics
Location: Denver, CO
