Overview
OT-Assistant Jobs in Garden Grove, USA at Genesis Healthcare Services
As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career.
Job Description
The Executive Assistant to the Provost/Chief Academic Officer, National Dean of VN/PN, and National Dean of BSN/MEPN Programs provides high-level administrative support to senior leadership, ensuring efficient management of schedules, communications, and strategic initiatives. This role serves as a trusted partner, enabling executives to focus on organizational growth and decision-making.
Job Responsibilities
- Handle sensitive information with professionalism and confidentiality.
- Manage complex calendars, travel arrangements, and meeting logistics for executives.
- Formulate high-level correspondence, reports, presentations, and confidential documents, including editing, proofreading, and assisting with oral communication preparation.
- Prepare C‑Suite level presentations and formal reports for meetings.
- Compile thorough data through research and analysis, creating reports and developing insightful, leadership‑ready presentations.
- Generate reports; prepare and submit a variety of weekly, monthly, quarterly, and annual reports.
- Facilitate and coordinate meetings when needed, track action items, follow up, and prepare and distribute detailed agendas.
- Contact Management: answer/return phone calls and emails on behalf of executives.
- Expense report preparation, process credit card expenses and receipts; manage purchasing and invoices for Corporate Academics.
- Anticipate the leaders’ needs and proactively solve problems, making decisions independently.
- Coordinate requests involving multiple departments.
- Independently manage, prioritize, and respond to the National Deans’ emails, ensuring timely communication and appropriate follow-up consistent with the Deans’ direction and priorities.
- Support academic projects by managing documentation, tracking milestones, progress, and following up with project team stakeholders.
- Event management, from initial planning and budgeting through execution and evaluation; coordinate venues, vendors, materials, and communications to deliver professional, well‑organized departmental and corporate events.
Qualifications
- Associate Degree with 5 years related experience.
- Minimum 3 years of executive support experience to senior management and/or C‑Level executives in a corporate or educational setting.
- Minimum 3 years of calendar management experience and a minimum of 1 year of travel management experience.
- Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
- Must have attention to detail.
- Excellent skills in oral, written, and interpersonal communications.
- Teamwork style that emphasizes collaboration, teamwork, and facilitation.
- Demonstrated ability to effectively prioritize and manage multiple tasks simultaneously in a fast‑paced environment, able to remain focused and shift priorities as needed.
- Highly adept at computer‑based resources.
- Previous experience demonstrating ability to actively learn, listen, and take on multitude of tasks with a positive attitude.
- Demonstrated ability to prioritize, anticipate, and stay proactive.
- Caring and positive attitude.
Additional Information
All your information will be kept confidential according to EEO guidelines.
We Offer
- Medical, Dental and Vision starting the 1st of the month following 30 days of employment.
- 2 weeks’ starting vacation per year, increasing based on years of service with the company.
- 12 paid holidays and 2 floating holidays.
- Company‑paid life insurance at 1× your annual salary.
- Leadership development and training for career advancement.
- Tuition assistance and forgiveness for you and your family up to 100% depending on program.
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Title: OT-Assistant
Company: Genesis Healthcare Services
Location: Garden Grove, USA
Category:
