Overview
Part Time Admin Assistant Jobs in Richmond, VA at Kemper Life/United Insurance
POSITION SUMMARY: The development & administrative assistant supports the fundraising success of Foothills Animal Shelter through accurate data entry, donor acknowledgments, and administrative support to the organization. This detail-oriented role ensures smooth back-end operations and consistent donor experiences.
DEPARTMENT: Development & Community Engagement
REPORTS TO: Development & Community Engagement Manager
STATUS: Full-time, hourly, non-exempt
SCHEDULE: 40 hours, generally Monday-Friday with some evenings/weekends for events
MISSION
Foothills Animal Shelter’s mission is: Providing support to our surrounding community through education, services that strengthen the human-pet bond, and humane care for the animals we serve.
VALUES
All employees and volunteers are expected to embody the Shelter’s Values which are to have honesty and integrity in all that we do, with the following values as our guide:
Stewardship: Assume responsibility and ownership for our actions within our shelter and our community.
Positive Culture: Create a safe, supportive environment for the health, wellbeing, and development of staff and volunteers.
Openness: Nurture an innovative, inclusive, and creative environment that cultivates conversations and relationships that actively work towards the future.
Team Oriented: Build relationships, embrace teamwork, and foster collaboration in pursuit of our Mission.
RESPONSIBILITIES
Development Support
Processes and enters all monetary and in-kind gifts accurately into the Shelter’s CRM system. Maintains standard operating procedure documentation.
Reconciles gift data with finance and support monthly reconciliation reporting.
Generates and mails timely acknowledgment letters and tax receipts, including annual tax-deductibility summary letters.
Assists with in-kind donation tracking, wish list updates, and inventory of giveaway items.
Provides responsive, courteous service to donors and event participants by phone, email, and in person.
Supports stewardship mailing initiatives, development and 3rd party events, and onsite inquiries.
Assists with scheduling, training, and coordination of development-focused volunteers.
Administrative Support
Serves as first point of contact for office technology needs, including phone system and copier/printer support; troubleshoot minor issues and coordinate with vendors for repairs or maintenance.
Monitors shared inboxes and voicemail lines and ensures timely, professional responses.
Orders and maintains inventory of office supplies, print materials, and postage.
Organizes meeting logistics including preparation of materials, food orders, and room setup.
Maintains updated internal documents such as rosters, calendars, directories, and email groups.
Receives and sorts incoming mail; delivers outgoing mail and manages mail-related vendor needs.
Supports onboarding of new employees and coordination of employee recognition activities.
Takes meeting minutes for internal teams and Board meetings as needed.
Other Duties
Provides general support to the Director of Philanthropy and shelter-wide administrative needs as requested.
Serves as a team player who contributes to a culture of gratitude, efficiency, and mission focus.
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Experience
Minimum of 2 years of high-volume data entry experience
Prior experience working in customer relationship management (CRM) software
Experience in nonprofit development and fundraising preferred
Knowledge, Skills, and Abilities
Advanced proficiency in Microsoft Office software
Intermediate proficiency in Microsoft Excel
Excellent interpersonal and organizational skills
Strong attention to detail
Outstanding verbal and written communication skills
Capacity to prioritize and multi-task in a fast-paced environment
Positive attitude and professional demeanor
Fear Free Shelter certified or become Fear Free Shelter certified within 60 days of employment
WORKING CONDITIONS
May be required to work some evenings and weekends.
Noise, odors, chemical fumes, animal hair and dander are encountered due to equipment and animals
Subject to animal bites and scratches
Must be able to manage the emotional aspect of end-of-life services and humane euthanasia, and support employees in high-emotion circumstances.
EQUIPMENT USED
Basic office equipment: telephone, computer, printer, copier
Cloud-based data management software
Vehicle, as needed.
About Foothills Animal Shelter: Foothills Animal Shelter is an open admission shelter serving the Jefferson County community. We are a Fear Free Certified Shelter, adhering to force free and positive reinforcement philosophies, and are a Socially Conscious Animal Shelter, seeking the best possible outcomes for the animals at our shelter and our community. Each year, we shelter almost 9,000 dogs, cats, and small animals with the help of our skilled and experienced teams of staff and volunteers. In addition to adoptions, we offer a wide range of services including lost and found pet reunification, pet licensing for Jefferson County, and supportive programs like Better Together, which helps keep pets and families together during times of hardship. Foothills Animal Shelter operates under an intergovernmental agreement between Jefferson County and the cities of Arvada, Edgewater, Golden, Lakewood, Westminster, and Wheat Ridge.
Benefits: Foothills Animal Shelter offers a competitive total compensation package. Full-time employees become eligible for medical, dental, vision, life insurance, disability insurance, and an array of supplemental benefits after 60 days of employment. Foothills offers coverage of the premiums for employee-only medical, dental, vision, and long-term disability plans. Full-time employees earn sick and vacation time each pay period, plus six recognized holidays. After six months of employment, employees who complete eligibility requirements may enroll in a 401K retirement plan that we will match up to 4%. Foothills Animal Shelter is a Public Service Loan Forgiveness employer.
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Title: Part Time Admin Assistant
Company: Kemper Life/United Insurance
Location: Richmond, VA
