Overview
Part Time Administrative Assistant Jobs in Gibsonton, FL at US Water Services Corporation
We are looking for an accomplished, highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive support to our executive team, particularly legal and finance. This role requires exceptional professionalism, discretion, and the ability to manage a wide range of administrative and executive support tasks. The ideal candidate will be a self-starter with excellent communication and problem-solving skills, capable of working independently and collaboratively within a fast-paced environment. The role will report to the Chief Legal Officer (CLO).
Responsibilities:
Manage calendars, including scheduling meetings, appointments, and conference calls, resolving scheduling conflicts, and ensuring the team is well-prepared.
Prepare and edit correspondence, communications, presentations, and other documents.
Organize and maintain electronic and paper files, ensuring confidentiality and easy retrieval of information.
Serve as a point of contact between internal/external stakeholders, including other executives, legal counsel, and external vendors.
Assist in the preparation of board meeting materials, legal documents, and reports.
Maintain minute books and corporate records; keep filings up to date with the Secretary’s of State.
Track contract lifecycles, coordinate signatures and track pending matters.
Process invoices, track budgets, and assist with other financial administrative tasks as needed.
Maintain office supplies and ensure the smooth operation of the executive offices.
Handle confidential information with the utmost discretion and professionalism.
Assist with special projects and other tasks as assigned by the CLO.
Qualifications:
Experience: Minimum 3 years in an executive assistant or senior administrative role supporting C-Suite executives; exposure to legal, finance or professional-services environments strongly preferred.
Communication: Impeccable written and verbal English; able to draft concise minutes and polished client correspondence.
Technical Proficiency: Advanced MS Office (particularly Excel, PowerPoint & Outlook). Familiarity with contract-management or ERP platforms (e.g., Oracle Fusion, DocuSign) is an advantage.
Judgement & Integrity: Demonstrated ability to handle privileged and market-sensitive information with discretion.
Organization & Prioritization: Proven track record of juggling multiple deadlines in a fast-moving setting while maintaining precision.
Education: Associate’s or Bachelor’s degree desirable; paralegal certificate and notary commission is a plus.
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Title: Part Time Administrative Assistant
Company: US Water Services Corporation
Location: Gibsonton, FL
