Overview
Part-Time Administrative Assistant Jobs in Valparaiso, IN at WestPoint Financial Group
Join a Growing Leader in Commercial Coatings – Where Office Excellence Drives Field Success!
Job Title: Project Administrative Coordinator
Company Name: Four D Coatings, LLC
Salary: $19-$27+ per hour, depending on experience
Industry: Commercial Coatings
Location: Woodstock, GA
Four D Coatings LLC is looking for a highly organized and proactive Project Administrative Coordinator to join our growing commercial coatings team. In this key support role, you’ll help bridge the gap between office operations and field execution—ensuring smooth communication, efficient project tracking, and organized documentation. You’ll work closely with project managers and field crews, helping to drive timely and successful project delivery.
Who We Are:
At Four D Coatings LLC, we are a family-owned and operated commercial coatings contractor committed to quality, safety, and innovation. Our culture prioritizes teamwork, continued learning, and long-term relationships. We take pride in growing a business that delivers excellent results for our customers while offering a better work-life experience for our team.
Key Responsibilities:
Provide daily administrative support to project managers and field teams to ensure seamless project coordination
Track project schedules, maintain and update job files, and organize critical documentation
Coordinate communications and scheduling with subcontractors and vendors
Prepare, submit, and follow up on job-related documents, including purchase orders, submittals, and change orders
Assist with compliance documentation, including safety records and OSHA-related reports
Support HR and payroll tasks, such as timesheet collection and onboarding paperwork
Communicate professionally with clients and vendors, maintaining strong working relationships
Manage supply orders and help ensure job sites are properly stocked and equipped
Assist in organizing internal company events, team outings, and staff meetings
Keep the office space clean, well-organized, and functioning efficiently
Qualifications:
Prior experience in construction administration, project coordination, or office management preferred
Proficiency in QuickBooks Desktop Enterprise
Bookkeeping skills preferred
Strong organizational and time management skills
Excellent written and verbal communication
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to work independently and prioritize multiple tasks
Comfortable interacting with field teams, vendors, and clients
Detail-oriented with a proactive, problem-solving attitude
Benefits:
Weekly Pay Cycle
Overtime Potential
Annual Bonuses
Paid Time Off – holidays, vacation, and sick days
Career Training – safety, technical, manufacturer-specific, OSHA, and more
Company Events – BBQs, annual fishing trips, holiday parties, concerts, ball games
Mileage Reimbursement / Company Vehicle Access
Work Schedule:
Full-time, Monday to Friday
Some flexibility required depending on project needs
Work Location:
Based out of Woodstock, GA
Occasional travel to job sites as needed
At Four D Coatings LLC, you’re not just another employee-you’re part of the family. We believe in continuous improvement, celebrating wins, and building a company you can grow with. If you’re ready to be the administrative heartbeat of a successful field team, apply now!Four D Coatings LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Full-time
Pay: $19.00 – $27.00 per hour
Benefits:
Flexible schedule
Paid time off
Schedule:
Monday to Friday
Night shift
Ability to Commute:
Woodstock, GA 30188 (Required)
Ability to Relocate:
Woodstock, GA 30188: Relocate before starting work (Required)
Work Location: In person
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Title: Part-Time Administrative Assistant
Company: WestPoint Financial Group
Location: Valparaiso, IN
