Overview
Part-Time Administrative Assistant Jobs in Waltham, MA at Manning Personnel Group, Inc.
Title: Part-Time Administrative Assistant
Company: Manning Personnel Group, Inc.
Location: Waltham, MA
Our client is seeking a Part-Time Administrative Assistant to join their team. This team member will be responsible for all front desk duties and ad-hoc projects. The team is fast-paced, and this position will require that you are extremely detail-oriented, have excellent multi-tasking skills, and are open to learning.
Responsibilities Include:• Answer all calls to main office number in a pleasant and professional manner: answer general questions, redirect calls, take messages, and forward to appropriate staff members.• Greet all visitors• Maintain appearance of the lobby/waiting area and catering kitchen.• Coordinate and distribute incoming mails, packages, and deliveries.• Maintain and update the company Phone Directory.• Train Administrative Assistants to manage front desk and phones in absence of Receptionist.• Provide administrative support to the Office Manager, including, but not limited to, interfacing with vendors, coordinating office upkeep, and signage.• Prepare and manage payment requests for vendor invoices, including accounting for multiple organizational units.• Assist with business card ordering and approvals for all US offices.• Assist with event planning as needed.• Provide support on special projects for the Office Manager.• Support several company departments requiring assistance with special projects on as-needed basis.
REQUIRED QUALIIFCATIONS:• Bachelor’s degree or an equivalent combination of education, training and experience.• Strong customer service skills: courteous, professional, articulate and outgoing.• Ability to set priorities, to handle multiple tasks simultaneously, and to work independently with minimal supervision.• Ability to handle sensitive and/or confidential information appropriately.• Demonstrated ability to excel in support functions for an administrative department.• Exposure to accounting procedures, particularly vendor payment processing.• Must possess excellent organizational skills and ability to pay close attention to detail.• Proficient with all Microsoft Office applications.• Excellent written and verbal communications skills a must.• Capacity to learn quickly, take initiative and manage work flow while ensuring accuracy.
We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.
