Overview
Part-Time Administrative Support Jobs in Broomall, PA at Hopson’s Cleaning Services
Job title: Administrative Manager
Reports to: CEO
Supervisory role: No
Salary range: $50,000 – $65,000
About Atlas Community Studios
Atlas Community Studios (“Atlas”) is a woman- and minority-owned firm fueled by creative problem-solvers and capacity builders committed to advancing the economic prosperity of communities nationwide. Our mission is to inspire action and advance and support the development of communities. We partner with people and places to add capacity and deliver much-needed support to create more empowered and resilient communities.
Atlas specializes in economic and community development with an emphasis on project implementation and the pre-development work needed to be implementation-ready, including research, planning, funding strategies, grant writing, and advocacy. We’ve had the privilege of working with various client partners, including local governments, nonprofits, community organizations, universities, and federal and state agencies. Our team’s portfolio includes over 75 action-oriented plans and technical assistance provided in communities across 29 states.
Position Overview
The Administrative Manager is a key operations and logistics partner to the CEO and broader team, ensuring smooth day-to-day operations of the firm. This role will provide high-level administrative support, manage systems and tools, and coordinate internal processes across the business.
A qualified candidate is someone who:
Thrives on organizing people, projects, and systems to keep everything running smoothly.
Loves a well-structured folder, checklist, or Standard Operating Procedure (SOP) and finds satisfaction in keeping things on track.
Can juggle multiple tasks without dropping the ball—and knows how to ask for help when needed.
Wants to contribute to a mission-driven, tight-knit team that values quality, trust, and impact.
Communicates clearly, follows through consistently, and pays attention to details.
Feels comfortable learning new tools and navigating ambiguity with curiosity and calm.
Likes working behind the scenes to make things happen and takes pride in being dependable and resourceful.
Is capable of supporting a busy executive—managing schedules, anticipating needs, and handling sensitive information with discretion.
A Note on Qualifications & Skills
We’re committed to building a team that brings diverse perspectives, experiences, and strengths to our work. We value what you can do over where or how you’ve done it, and we recognize that skills can be developed in many different ways. While no candidate is expected to have every skill listed, the above strengths tend to support success in this role.
Key Responsibilities
The position of Administrative Manager includes, but is not limited to, the following day-to-day responsibilities:
Provide direct administrative support to the CEO, including Google calendar management, travel coordination, Concur expense reporting, and meeting logistics.
Use SAP Concur and QuickBooks Online to process reimbursements and accounts payable and manage client invoicing and reconciliation in collaboration with the CEO.
Maintain company-wide invoicing and revenue-tracking spreadsheets.
Pay vendor bills and subcontractor invoices using our online banking platform.
Assist Operations Director with organizing and maintaining internal systems, including Google Drive and Asana.
Assist with onboarding/offboarding team members and subcontractors when requested.
Participate and take meeting notes, track action items, and ensure follow-up by team members.
Support administrative tasks related to business development, including tracking business development leads (i.e., RFPs), scheduling discovery calls, and managing follow-up.
Support social media content planning with the Operations Director when requested.
Provide behind-the-scenes coordination for strategic planning projects, including tracking project milestones and flagging risks in Asana when necessary.
Proofread presentations, reports, and deliverables when requested.
Assist with event logistics for virtual and in-person sessions.
Monitor grant deadlines, tasks, and documentation.
Maintain grant-related Asana boards and coordinate internal task assignments.
Assist with collecting letters of support and required attachments.
Support post-award compliance documentation and reporting.
Support advocacy and lobbying activities by scheduling meetings with congressional offices and federal agencies when requested and coordinating client travel, meal reservations, and itineraries for DC fly-ins.
Maintain a calendar of federal compliance deadlines and file reports for Atlas and CEO.
Support the development of earmark and programmatic request materials.
Track federal appropriations updates and maintain stakeholder database in PoliticoPro.
Compile and maintain earmark rules, guidelines, and funded projects documentation.
Location & Travel
While our headquarters is in Washington, DC, our entire team works remotely; this position has no location requirements. This is a 100% remote position with minimal expectation of travel (approximately 5%).
More specifically, this position requires occasional travel for team retreats and to provide administrative support to the CEO, which typically includes overnight stays. Travel is planned and coordinated based on the team’s availability. All travel expenses are covered per our company travel policy.
Compensation & Benefits
This is a full-time position with a starting salary range of $50,000-65,000. In addition, Atlas offers a comprehensive benefits package, including:
Generous holiday time off (includes all federal holidays and company-wide end-of-year PTO)
Responsible and required PTO
100% medical coverage for employees
Vision and dental insurance
Short- and long-term disability insurance
401(k) with up to a 4% match, fully-vested on day one
Paid parental leave
Life insurance
Profit-sharing bonuses
Professional development opportunities
Flexible work schedules
Mission-driven, collaborative team culture
Commitment to DEI
We understand that people (and communities) are more resilient when everyone has a seat at the table and feels empowered to create change. Atlas is proud to have a diverse team. We are committed to providing an inclusive and welcoming environment for all staff, subcontractors, vendors, and clients.
To Apply
Visit atlascostudios.com/careers for more information and to apply. The application process is designed to reduce hiring bias.
Complete the short questionnaire on our website and upload your resume. All personal and identifying information will be redacted by an individual not involved in the hiring process prior to review.
Applications will be scored using a pre-determined rubric, and selected applicants will participate in a 45-minute interview with two team members.
Interviews will be scored using a pre-determined rubric, and selected applicants will have a final interview with our CEO.
We appreciate every applicant’s time and interest in the position, and we will contact each candidate regarding the outcome of their application.
Timeline
Application close date: May 19, 2025 at 11:59 pm CST
Application review period: May 20-23, 2025
1st Round Interviews: May 27-30, 2025
2nd Round Interviews: June 3-5, 2025
Final decision: No later than June 20, 2025
Job Type: Full-time
Pay: $50,000.00 – $65,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Paid time off
Parental leave
Professional development assistance
Vision insurance
Work Location: Remote
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Title: Part-Time Administrative Support
Company: Hopson’s Cleaning Services
Location: Broomall, PA
