Overview
Part-Time Administrative Support Assistant Jobs in Saint Louis, MO at State of Missouri
Job Summary
We are seeking a highly organized and proactive Administrative Assistant to join our team at Fluid. This role supports our Accounting, Procurement, IT Services, and Office Administration functions, ensuring seamless operations and contributing to the overall efficiency of the organization. The ideal candidate will demonstrate exceptional communication, organizational, and problem-solving skills, while embodying our company culture of teamwork, dedication, and community focus. If you are motivated, detail-oriented, and passionate about delivering outstanding service, we encourage you to apply.
About Fluid
At Fluid, our mission is to enhance the value of the businesses and communities we serve by delivering exceptional services while fostering a culture of innovation, collaboration, and social responsibility. Our team is driven by a passion for technology and a commitment to improving the client experience. We value hard work, family, and giving back to the community, creating a balanced environment where our employees can thrive both professionally and personally.
We are a people-focused organization, and our business is growing. By joining our team, you will have the opportunity to work with talented individuals, advance your career, and make a meaningful impact within and beyond the workplace.
Key Responsibilities
Accounting & Procurement Administrative Tasks:
Answer and manage the main phone line.
Perform receptionist duties, including handling solicitors and receiving deliveries.
Process incoming and outgoing mail, maintain filing systems, and scan documents.
Manage bank deposits and research client purchase histories.
Handle procurement tasks, including creating quotes, placing orders, and monitoring the ticket system.
Assist with Return Merchandise Authorizations (RMAs) and hardware support renewals.
Register and apply support contracts for purchases and document all procurement activities.
Manage vendor relationships, including discussions, meetings, and invoice approvals.
Create and maintain inventory spreadsheets and assist with monthly reporting.
Coordinate team events and handle general administrative tasks as needed.
IT Services Administrative Tasks:
Respond to client procurement requests and vendor software license reporting.
Utilize vendor portals to assign and distribute licenses for customers.
Maintain accurate and up-to-date records related to IT service administration.
Office Administrative Responsibilities:
Monitor and maintain office supplies, ensuring stock levels are adequate to meet team needs.
Manage break room supplies and replenish snacks, beverages, and other essentials regularly.
Coordinate store runs for office necessities as needed.
Organize and maintain the cleanliness and functionality of common areas, including the break room and office supply areas.
Handle lunch orders for meetings or team events when required.
Required Qualifications
Exceptional communication and organizational skills.
Ability to work independently and demonstrate accountability.
Proactive, motivated, and dedicated to delivering excellence.
Strong customer service and interpersonal skills.
Professional, respectful, and willing to learn.
Demonstrates the ability to contribute positively to the team and align with Fluid’s culture.
Please send your resume along with a half-page write-up of your most significant accomplishments. We value your achievements above all and look forward to reviewing them.
Job Type: Full-time
Pay: $20.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
Title: Part-Time Administrative Support Assistant
Company: State of Missouri
Location: Saint Louis, MO