Overview
Part-Time Administrative Virtual Assistant Jobs in Philippines at AgentSync
Title: Part-Time Administrative Virtual Assistant
Company: AgentSync
Location: Philippines
Overview
We are seeking a proactive and highly organized Virtual Assistant to support our administrative and communication tasks. The ideal candidate has strong time management skills, excellent attention to detail, and experience with database management, scheduling, and professional email communication.
Compensation: 540 AUD/month (paid bimonthly)
Schedule: 24hrs/week within Melbourne Business Hours
Location: Remote
Key Responsibilities
Administrative Support
Research and compile school information into a database.
Maintain and update student progress records.
Update and post rosters for on-call supervisors.
Monitor student questionnaires for completion and follow up as needed.
Gather stakeholder availability each semester for scheduling purposes.
Assist in setting up courses on the learning platform.
Prepare weekly accounts payable in Xero.
Maintain accurate and up-to-date records of contracts, renewals, and invoices.
Communication & Coordination:
Send sales emails to schools using templates.
Monitor the email inbox and flag messages for executive attention.
Schedule and confirm appointments with stakeholders.
Email schools for contract renewals using templates.
Follow up with schools for outstanding contracts and invoice payments via email.
Conduct school check-in emails to ensure engagement and monitor responses.
Send school contracts and ensure timely completion.
Qualifications
Minimum 3-5 years as a Virtual Assistant, Administrative Assistant, or similar role.
Strong organisational and time management skills.
Excellent written and verbal communication skills.
Proficiency in Monday.com, Google Workspace, and database management.
Experience with Gmail email communication, scheduling meetings, and follow-ups.
Attention to detail and ability to multitask effectively.
Proactive and self-motivated.
Highly reliable with strong follow-through.
Excellent problem-solving skills.
Ability to work independently and meet deadlines.
Professional and friendly communication style.
Not afraid to speak up, ask questions and get help.
The Candidate Must Be Proficient In The Following Tools
Google Workspace, Monday.com
