Overview
Part Time Front Desk Agent Jobs in Tucson, AZ at La Posada Lodge and Casitas
Job Details
Working Title: Assistant to the Vice President and Deans
Job Class: Office and Administrative Specialist, Senior
Agency: Minnesota State
Who May Apply: Open to all qualified job seekers
Date Posted: 04/08/2024
Closing Date: 04/29/2024
Hiring Agency/Seniority Unit: MN St Colleges & Universities / Anoka Hennepin TC-AFSCME
Division/Unit: MnSCU Anoka Hennepin TC / MnSCU Anoka Henn TC Classified
Appointment Type: Unlimited, Full-time
Work Shift/Work Hours: Day Shift – 8:00 am – 4:30 pm
Days of Work: Monday – Friday
Travel Required: No
Salary Range: $20.96 – $28.37 / hourly; $43,764 – $59,236 / annually
Classified Status: Classified
Bargaining Unit/Union: 206 – Clerical/AFSCME
Work Area: Academic & Student Affairs
Location: Anoka
FLSA Status: Nonexempt
Telework Eligible: Yes
Designated in Connect 700 Program for Applicants with Disabilities: Yes
Make a difference in the lives of Minnesotans.
The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary
The Assistant to the Vice President and Deans provides confidential administrative support and assistance to the Vice President of Academic and Student Affairs, Dean of Academic Affairs, Dean of Community Partnerships and Student Success, and approximately 125 faculty. This position is expected to prioritize tasks to effectively manage office operations by maintaining the information flow, managing appointments and administrative calendars, answering phones, and distributing correspondence on behalf of the Vice President and Deans. This position coordinates activities on the administrator’s behalf such as event planning and execution of events, act as liaison to both internal and external stakeholders, independently identify issues or problems within specific management areas, and research issues and find alternative solutions. This position supervises and provides work direction to student workers. This position is expected to exercise considerable judgment and discretion while managing documents and files that are highly confidential.
Telework may be available, on an occasional basis, as the majority of the position requires a front-facing, on-campus presence.
Qualifications
Minimum Qualifications
Knowledge of English to write, prepare, and edit materials, using correct spelling, punctuation, grammar, and sentence structure and respond to internal and external customers.
Skilled in standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify and protect them, as well as having content in the proper format and free of spelling or grammatical errors.
Ability to analyze and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operation.
Customer service skills to respond effectively, professionally, and discreetly with a diverse range of populations at all levels of the organization regarding complex and difficult issues while making independent decisions regarding workload priorities.
Preferred Qualifications
Previous executive level administrative experience with abilities to set priorities, organize and coordinate office operation.
Skilled in obtaining, organizing, and drafting administrative materials for public information or office use.
Experience in event planning and execution of events.
Commitment to diversity, inclusion and continuous learning/growth.
Ability to analyze a variety of data, select relevant information and integrate data into meaningful responses and reports.
Problem-solving skills necessary to troubleshoot and resolve issues independently and proactively.
Experience working with confidential information and understand the importance of maintaining confidentiality of private information.
Additional Requirements
In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State’s vehicle use criteria and consent to a Motor Vehicle Records check.
Application Details
How to Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
Within your application material, please address how you meet all minimum qualifications and any preferred qualifications for this position. Incomplete applications may not be accepted.
If you have questions about the position, contact Kimberly Sar at [email protected] or 763-433-1275.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#75629, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kimberly Sar at [email protected].
About Minnesota State
We are committed to responding to the educational needs of our changing communities and to providing opportunities for enhancing knowledge, skills, and values in a supportive learning environment. We recognize and assert the value of inclusion as an ethical imperative and as a necessity for academic rigor, student success, and lifelong learning.
Why Work for Us
Diverse Workforce
We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found:
95% of employees understand how their work helps achieve their agency’s mission
91% of employees feel trusted to do their jobs
88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
87% of employees report flexibility in their work schedule
Comprehensive Benefits
Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:
Public pension plan
Training and professional development
Paid vacation and sick leave
11 paid holidays each year
Paid parental leave
Low-cost medical and dental coverage
Prescription drug coverage
Vision coverage
Wellness programs and resources
Employer paid life insurance
Short-term and long-term disability
Health care spending and savings accounts
Dependent care spending account
Tax-deferred compensation
Employee Assistance Program (EAP)
Tuition reimbursement
Federal Public Service Student Loan Forgiveness Program
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Other Information
Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/. The safety of all is of vital concern. The Clery Act Campus Crime & Security Report is available to perspective employees at ATC at http://www.anokatech.edu/AboutATC/PublicSafety.aspx. The campus Title IX Coordinator is Tara Martinez and can be contacted at [email protected] or (763) 576-4027.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected]. Please indicate what assistance is needed.
Title: Part Time Front Desk Agent
Company: La Posada Lodge and Casitas
Location: Tucson, AZ
