Overview
Part Time Front Desk Receptionist Jobs in Geneva, IL at Sight To See Eyecare & Eyewear
Requisition ID: 275777
Relocation Authorized: None
Telework Type: Full-Time Office/Project
Work Location: Kennedy Space C
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world’s infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.
Core to Bechtel is our values – ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants – integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.
Position Summary
Works independently to provide a full range of administrative support of a responsible and confidential nature to assist the Human Resources team. The ability to work well in a team environment, keeping workload organized with changing priorities in a fast-paced environment. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol.
Responsibilities
Coordinate meetings arrange for conference rooms, equipment, and refreshments.
Organize material for meetings, presentations, and training sessions.
Organize presentations and training material on the share drives while maintaining version control.
Maintain professional appearance of conference rooms. Replenish supplies, as needed.
Coordinate service awards luncheons and dinners
Assist with orientation and onboarding activities
Act as member of the Administrative Assistant Team.
Prepare, collect, review, and distribute meeting agendas, information packets, and meeting minutes.
Ability to operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.
Purchase and perform credit card reconciliation for project supplies, publications, and services as needed by the department.
Coordinate travel arrangements and travel itineraries. Prepare expense reports using Concur or other expense report software, as appropriate.
Independently maintain a hard copy or electronic calendar for the manager and/or department.
Prepare and proofread standard forms, correspondence, reports, etc.
Assemble, copy, and distribute documentation packages, presentations, etc.
Review deliverables and monitor quality to ensure that all documents conform to established standards and procedures.
Maintain tracking system of correspondence and important matters for manager(s) to address, following up on necessary action items.
Keep abreast of key issues, commitments, and priorities of manager(s). Research information and compile summary reports. Extract data from reference material, either semi-technical or non-technical in scope. Compile, analyze, and prepare or help prepare information for presentations, studies, or reports.
Perform data entry to maintain logs and track documentation.
Maintain and update distribution lists for email distribution.
Determine action on important or emergency matters or know whom to contact in absence of the manager.
Independently anticipate problems / changing priorities and alert the manager as appropriate.
Perform timecard proxy as requested.
Perform special assignments as requested.
Work overtime as requested.
Qualifications and Skills
Basic Qualifications
Bachelor’s Degree or in lieu of a degree, a high school diploma or equivalent and six (6) years of related secretarial/administrative experience.
Must be able to demonstrate basic to intermediate proficiency using Microsoft Excel, Word, Outlook, and PowerPoint. A skills assessment may be administered to test proficiency.
Must have excellent written and verbal communication skills, including (spelling, grammar, punctuation, and proper use of syntax). A skills assessment may be administered to test proficiency.
Must be able to pass a drug screen and background check.
Minimum Requirements
Ability to operate standard office equipment.
Knowledge of filing systems and common office procedures.
Experience with answering manager or supervisor office telephones.
Excellent oral and written communications skills.
Effective communication, teamwork and interpersonal skills are required.
Ability to follow instructions.
Preferred Requirements
Must be proactive, have above-average organizational skills, use individual initiative and follow assignments through to completion.
Proven administrative capability including the ability to multitask while maintaining attention to detail and accuracy.
Must be flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed.
Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
Ability to extract, compile, and assemble data for the preparation of reports.
Experience using electronic databases to enter records and to search for records.
Previous experience with providing administrative support to HR department.
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Shaping tomorrow together
Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through five global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals; and Manufacturing & Technology. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.
www.bechtel.com
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Bechtel employees are required to be vaccinated for COVID-19 or show proof of a negative test result prior to accessing Bechtel sites/facilities to the extent required by applicable law or by customer requirements.
Title: Part Time Front Desk Receptionist
Company: Sight To See Eyecare & Eyewear
Location: Geneva, IL
