Overview
Part Time Office Administrator Jobs in Saint Cloud, MN at Legacy Restoration
Administrative Assistant
496176
Grand Forks, North Dakota, United States
Dean’s Office Med
Administrative/Professional
Full-time Staff
Closing on: Mar 10 2025
Salary/Position Classification
$45,000+ Annual, Dependent on Experience, Non-Exempt (Eligible for overtime)
40 hours per week
100% Remote Work Availability: No
Hybrid Work Availability (requires some time on campus): No
Purpose of Position
The purpose of the position is to:
Provide high level administrative support for the Office of the Dean, Vice President for Health Affairs/Dean, and Chief of Staff.
Identify opportunities for process improvement/efficiencies in collaboration with team members and other SMHS departmental staff
Work closely with and provide support to all SMHS Associate and Assistant Deans, as well as senior administrators
Provide effective oral, interpersonal and electronic communication with students, faculty, community faculty and departments within the SMHS, UND, NDUS and government
agencies
Duties & Responsibilities:
Administrative Assistance to the Office of the Dean
Independently maintain complex calendars, schedule appointments and group meetings, including those of highly confidential nature
Maintain Dean’s Office website
Manage all School of Medicine and Health Sciences (SMHS) committee minutes on the website including tracking missing minutes
Assist the Chief of Staff with the School’s Committee Nomination Process
Support the Dean by monitoring the completion of annual administrative evaluations
Provide program management
Serve as a resource to internal and external constituencies
Track and process standard financial documents including travel through UND and the Foundation, including Pcard Purchases and invoices
Support the administrative officer with administrative functions
Provide Leadership and Guidance for the Office of the Vice President for Health Affairs and Dean of SMHS/Promote Employee Engagement
Represent the Office of the Dean by acting as the face of the department, responding to questions and requests for information while acting as a liaison between the Dean’s Office and other departments
Manage, organize and prioritize a multitude of duties and tasks on a daily basis
Track journal subscriptions and memberships
Events and Projects
Plan and coordinate all facets of retreats, advisory meetings, and special events in conjunction with the Office of Alumni and Community Relations
Serve as telephone and key counselor
Assist at Commencement, White Coat, dedications, groundbreakings, and special events as needed.
Information Management
Maintain and manage the records management system for the Dean’s Office, both hard copy and electronic
Follow guidelines established by the Office of Records and Information Management for the creation, retention, and destruction of records
Serve as department contact and access point for the University of North Dakota Alumni Association and Foundation database –
Required Competencies
Prefer knowledge of UND and SMHS administrative, travel, accounting, purchasing, human resource, and affirmative action policies, forms and procedures
Ability to maintain confidentiality
Responsible for meeting deadlines
Ability to multi-task and prioritize assignments to consistently provide timely and accurate data and information.
Excellent interpersonal, oral, and written communication skills
Ability to prioritize and organize work assignments for self and others; ability to work with diverse groups to accomplish the mission of the Office of the Dean and SMHS
Minimum Requirements
Associates degree and 2 years of related experience, OR one year of college and three years of experience working in an office setting
Experience with Word, Excel, Access, PowerPoint, and Outlook Calendar
Successful completion of a Criminal History Background Check
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.
Preferred Qualifications
Bachelor’s degree and/or five years’ related work experience in an administrative office setting
Knowledge of and experience with Perceptive Content software
Experience assisting with special events coordination
To Apply
Complete online application and attach a cover letter and resume
Please note, all employment postings close at 11:55pm CST.
Position Benefits
Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.
Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.
UND also offers an employee tuition waiver and a variety of professional development opportunities.
Find out more about UND’s great benefits and perks here!
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Job Alert
Departments
Departments
Dean’s Office Med
Categories
Categories
Administrative/Professional
Employment Type
Employment Type
Full-time Staff
Locations
Locations
Grand Forks, North Dakota, United States
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Additional Information
Find out why Grand Forks is Cooler.
All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.
Need help?
Please email the Human Resources Department at [email protected] or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University’s employment process, including completion of the online application process, please contact our office in advance of your participation or visit.
Veteran’s Preference
Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant’s unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.
Confidentiality of Application Materials
Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.
Applicant Statement
All qualified applicants will receive consideration for employment without regard to disability or protected veteran status. People with disabilities and veterans are strongly encouraged to apply.
Clery Statement
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.
Title: Part Time Office Administrator
Company: Legacy Restoration
Location: Saint Cloud, MN
