Overview
Part-Time Office Assistant Jobs in Mountain View, CA at Nelson Connects
Title: Part-Time Office Assistant
Company: Nelson Connects
Location: Mountain View, CA
Job Title:Part-Time Office Assistant
Location:Mountain View, CA – Onsite
Schedule:Tuesday-Thursday, 8am-5pm
Duration:Long-term temporary
Compensation:$28-30 per hour
We are looking for an Office Assistant to join the team during an exciting time of growth and expansion! You will provide a white-glove concierge-level experience for our team, ensuring that the daily operation of our headquarters office runs smoothly. You will engage with various vendors to deliver a world-class office experience, while also rolling up your sleeves and jumping in to get it done yourself where needed. This role is based on-site in Mountain View, California, and reports to the Global Head of Workplace and Employee Experience.
Responsibilities:
Serve as the smiling face of the Mountain View office; ensure office operations run seamlessly and be the first point of contact for office-related questions or issues.
General reception and office administration duties, such as daily processing of inbound voicemail and postal mail, managing logistics for outbound shipments, welcoming visitors and guests to the office, and ensuring that all common areas of the office are restocked with supplies as needed.
Manage the office food program, including maintaining inventory of food, beverages and supplies and restocking as needed, as well as managing the company lunch program.
Coordinate with Facilities Operations vendors to ensure that services provided meet or exceed contracted service levels.
Support the HR team with general tasks, such as I-9 verification, ticket queue management, and organization of physical and electronic files
Event planning and event management for our Mountain View office. Periodically organizing in-office social events, planning and organizing larger-scale events such as our summer picnic / holiday party, delivering a “white-glove” experience for our in-office customer events,
Requirements:
Friendly, energetic, positive, can-do attitude
Fluency with G-Suite or Microsoft office and other business applications
Experience with Coupa and Jira a plus
Strong verbal and written communication skills
Ability to excel in a fast-paced, rapidly evolving environment
Exceptional organizational skills and attention to detail
High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, customers, visitors, etc.
2+ years of experience in facilities operations, office management, or hospitality
