Overview
Part-Time Office Management/Administrative Assistant – Hedge Fund Jobs in New York, NY at Career Group
Title: Part-Time Office Management/Administrative Assistant – Hedge Fund
Company: Career Group
Location: New York, NY
Part-Time Office Management/Administrative Assistant – Hedge Fund
A boutique asset management firm in Midtown East NYC is hiring for a part-time Office Management/Administrative Assistant. This role will typically be 24 hours of work per week.
The ideal candidate would be extremely dependable in this administrative role maintaining the office and coordinating the team’s high-volume conference meeting schedules throughout the year. A strong intrinsic bias for accurate and detailed data a must.
Schedule: In office/working Tuesday, Wednesday and Thursday from 8:30am-4:30pm (with some flexibility) – usually off on Mondays and Fridays
This role is paid hourly between $35-40/hour – the company does not provide benefits or paid time off
Office Management/Administrative Assistant responsibilities include:
Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
Act as the scheduling contact for the team for meetings and teleconferences with corporate clients
ordering lunch for the office and stocking kitchen
Extensive international travel and hotel arrangements
Primary conference coordinator arranging a small biz dev team’s dense meeting schedule at international conferences
Welcome and seat visitors to conference room
Print and organize reports and presentations
Data entry and updating spreadsheets
Other work as needed
Business Development Support Responsibilities
Proficiency with Salesforce, Excel and Powerpoint is a must.
Salesforce: Maintain database, run reports, mine data as needed on the fly
Powerpoint: Updating firm marketing materials, creating ad hoc presentations
Excel: Ability to update and manage various spreadsheets
Conference Planning: Maintain calendar of upcoming events. Access online systems to arrange 1 on 1 meetings for team. Provide materials to team in prep for meetings.
Travel: Ability to manage travel needs with little/no oversight for hotels, flights, ground transportation, dinner meetings, etc.
Strong attention to detail.
Ability to take direction and implement tasks solo.
Self-starter who does not need to be reminded.
Job Qualifications
Bachelor’s Degree, 2+ years work experience
Proficiency with Microsoft Office Suite required
Experience with Salesforce a plus
Communicate professionally, as you will be in direct contact with our corporate clients while scheduling meetings and teleconferences
Strong organizational and planning skills; strong attention to detail and accuracy
Please submit your resume to apply!
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
