Overview
Part-Time Office Manager – QuickBooks, Payroll, Admin Jobs in Caldwell, NJ at Stoddart Associates
Company Overview:
We are a well-established, high-end general contracting firm based in Montclair, NJ, with over 20 years of experience and a reputation for excellence. Our company is built on long-standing client relationships, quality craftsmanship, and professional service. As we prepare for growth, we’re looking to hire a part-time Office Manager to support and streamline our operations.
Job Description:
We are seeking a reliable, detail-oriented Office Manager to manage our bookkeeping, payroll, bill payments, and administrative operations. This is an in-person, part-time role based in a Caldwell home office (a professional, well-equipped environment). The position offers flexible hours and long-term growth potential for the right candidate.
Responsibilities:
Manage QuickBooks for accounts payable/receivable, job costing, and reporting
Handle biweekly payroll and subcontractor/vendor payments
Monitor and manage cash flow, bills, and company expenses
Coordinate insurance documents, compliance forms, and renewals
Maintain organized digital and paper files for ongoing jobs
Support the business owner with basic administrative tasks and scheduling
Qualifications:
Strong proficiency in QuickBooks (Desktop or Online)
Familiarity with payroll and general bookkeeping processes
Excellent organizational and time-management skills
Professional, dependable, and discreet
Experience in construction or subcontracting industries is a plus (not required)
Job Details:
Job Type: Part-time (15–20 hours/week to start)
Schedule: Flexible weekday hours (Mon–Fri only)
Compensation: $30 per hour
Location: In-person, Caldwell, NJ (home office)
Why Work With Us?
Flexible schedule with long-term growth potential
Low-stress, professional work environment
Opportunity to take ownership of critical business functions
Be a key part of a highly reputable, growing construction firm
How to Apply:
Please submit your resume and a brief message describing your QuickBooks experience and availability. We look forward to hearing from you!
Job Type: Part-time
Pay: $30.00 per hour
Expected hours: 8 – 24 per week
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Caldwell, NJ 07006 (Required)
Work Location: In person
Show more
Title: Part-Time Office Manager – QuickBooks, Payroll, Admin
Company: Stoddart Associates
Location: Caldwell, NJ
